| 1 | 15-16 | 1 | 1.1.1.1 | | | Evaluate the visioning workshop priorities to determine an annual plan for each year through 2019 |
| CPC | CPC | Evaluation Completed | | Completed |  | | | Accreditation Standard IA. | | |
| 2 | 15-16 | 1 | 1.1.1.2 | |  | Provide incentives for employees to become involved such as the employee meritorious awards |
| Rachel Mayo/Sarah Doub | PETL | Incentives created. A majority of employees report satisfaction with the awards process. | Feedback reviewed. Designed new process run by PETL committee. Created two recognition parties on campus for employee rewards. PETL classified members work with Graduation Committee to include classified staff participation in ceremony. | Completed | | | | Accreditation Standard IIIA. | | |
| 3 | | | | | | Review feedback on meritorious awards |
| | PETL | Feedback will be reviewed and recommendations developed. | Assessment pending | In progress |  | | | | | |
| 4 | | | | | | Create an annual motivation reviews plan for collegewide recognition |
| | PETL | Plan will be developed | pending | In progress | | | | | | |
| 5 | 15-16 | 1 | 1.2 | |  | Review and improve current Professional Development websites |
| Rachel Mayo/Sarah Doub | PETL | At least 70% of respondents report satisfaction with the website. | pending | Completed | | | | Accreditation Standard IIIA. | | |
| 10 | 15-16 | 1 | 1.4 | | | Update job expectations and skills for all employees to support equity and success |
| Laurel Jones | CPC sends questions to Councils, Faculty Senate, Classified Prioritization Committee, Human Resources | Existing jobs descriptions and new job descriptions will incorporate specific language indicating support for equity and success. | Equity language incorporated into all new job descriptions and selected description updates. | In progress | | | | Accreditation Standard IIIA. | | |
| 15 | 15-16 | 2 | 2.1 | | | Identify and prepare for anticipated growth areas to address student needs (see below) |
| Terrence Willett | PRO provides data to IAC, IE, Grants, Extension, Outreach, Student Services, Marketing | District enrollments will be no more than 1% below the previous equivalent term. | Fall 2015 was 3.5% below prior fall (resident apportionment FTES). | Completed | | | | Accreditation Standards IIA/IIB/IIC | | |
| 16 | 15-16 | 2 | | | | Support and finalize the college restructure/reduction plan within the context of procuring $2 million dollar general fund reductions. (Trustee Goal Completed in 2015-2016) |
| Laurel Jones/Governing Board | President's Office | Plan completed, approved, and implemented. | Plan completed, approved, and implemented. | Completed | | | | Accreditation Standard IIID. | | |
| 17 | 15-16 | 2 | 2.3 | | | Implement as appropriate acceleration or other transformational changes for our basic skills programs to more quickly prepare students for transfer and completion of certificates and degrees |
| Kathie Welch | IAC, BSAC | Math and English and ESL will each be able to report at least one acceleration related activity by spring 2016 or have determined to not pursue such a strategy. | ESL is not currently pursing accelerated modalities. Math and English have attended California Acceleration Project workshops, discussed in single topic department meetings, met with the Acceleration Task Force, and are considering implementation. | Completed | | 2015-16 Academic Year | Yes | Accreditation Standard IIA. | | |
| 18 | 15-16 | 2 | 2.4 | | | Provide for the growth of distance education courses and sections as determined by student demand |
| Kathie Welch | IAC, DE Committee | The FTES tracker will show increased DE course sections and FTES over the prior equivalent term. | In fall 2015, DE sections increased to 153 over the prior fall count of 128. DE FTES increased by 12.1% compared to fall 2014. | Completed | | 2015-16 Academic Year | Yes | Accreditation Standards IIA/IIIC. | | |
| 19 | 15-16 | 2 | 2.5 | | | Support efforts to articulate pathways from K-12s through Cabrillo to universities and employment |
| Kathie Welch (IAC), Laurel Jones (S4C), and Margery Regelado (Assessment and Counseling) | IAC, PETL, Student Services | PETL will be able to report at least one related activity by spring 2016. | Pathway activities to K-12 were moved to S4C. Conducting Common Core articulation training that included math. Increase in high school tours. Other pathways activities conducted by articulation and certain departments such as English and math. Internship portal completed. Team sent to Guided Pathways summit at Bakersfield College and on campus follow ups ensue. | Completed | | 2015-16 Academic Year | No | Accreditation Standard IIA. | | |
| 20 | | | | | | Create task force with IAC, Outreach, and PETL to provide professional development opportunities with our K-12 partners in common core pedagogy and dialogue |
| S4C | | | Gates grant | Completed | | | | | | |
| 21 | 15-16 | 2 | 2.5.1 | | | Enhance assessment to support more accurate placement of incoming students |
| Margery Regalado | English, ESL, Chemistry, Math, Reading, Assessment, PRO | If the assessments have been underplacing, then remediation rates will be lower than the average of the prior three years with success rates remaining at least equal to the average of the prior three years and throughput increasing over the prior three year average. If the assessments have been overplacing, then success and throughput rates will be higher than the average of the prior three years. | Received Basic Skills Transformation grant to assist this effort. Preparing for implementation of Common Assessment Initiative including enhanced Multiple Measures. | Completed | | | | Accreditation Standard IIB. | | |
| 22 | 15-16 | 2 | 2.5.2 | | | Improve and expand orientation and education planning for students |
| Dennis Bailey-Fougnier | SSSP | 90% of students will have Ed Plans and a declared major. | Assessment pending | Completed | | Complete. Expect some minor tweaking and a Convocation for August 2016 | SSSP Funding | Accreditation Standard IIB. | 08/01/13 | 08/01/14 |
| 23 | 15-16 | 2 | 2.5.3 | | | Structure and schedule program offerings to maximize student completion of educational goals |
| Kathie Welch | IAC, Counseling | Student Planner report will be developed by PRO/Student Services/IT | Preliminary analysis of report design conducted. Will be carried over. | In progress | | 2015-16 Academic Year | Yes | Accreditation Standards IIA/IIB/IIC. | | |
| 24 | 15-16 | 2 | 2.8 | | | Increase and centralize tutorial services and supplemental instruction (2.3) (note consolidation into HUB) |
| Kathie Welch | IAC, Library, Foundation | Centralization accomplishments will be reported spring 2016 | Procured architectural HUB design to increase math tutoring space and to align programs and services with increased efficiencies. This rendering was subsumed by the capital facilities campaign as an action item. | In progress |  | 2015-16 Academic Year | Yes | Accreditation Standard IIC. | | |
| 25 | 15-16 | 3 | 3.2 | | | Enhance partnerships with community businesses to develop internships |
| Kathie Welch | Matt Weis, Kathie Welch | Director of Cooperative Work Experience will develop a list of internships | Monterey Bay online internship portal. Presentation at Micro-Business summit to over 250 business participants. Changed director position to faculty position to increase direct communication with instructional disciplines to ascertain needs. | Completed | | 2015-16 Academic Year | Yes | Accreditation Standard IIB. | | |
| 26 | | | | | | Develop avenues and programs for the recognition of partnerships and volunteer support for the college. (Trustee Goal 2015-2016) |
| Laurel Jones/Governing Board | President's Office | Have a volunteer recognition activities list. | Began discussions with other recognition programs to determine best fit. | In progress |  | | | Accreditation Standards IIB/IIID. | | |
| 27 | 15-16 | 3 | 3.4 | | | Integrate student equity and basic skills planning to create opportunities for marginalized populations |
| Dennis Bailey-Fougnier | Dennis Bailey by 6/30 (assigned to Sandi), Collaborative Planning Workgroup | Funding will be coordinated to maximize funds and benefit more students. | Established Collaborative Planning Workshop. Utilize funding criteria crosswalk created by 3CSN and augmented with other local projects such as Title V. Developing integrated crosswalk budget and calendar. | In progress | | First meeting is scheduled. | No | Accreditation Standards IIA/IIB/IIC. | 06/01/15 | 06/01/16 |
| 28 | | | | | | Work with the internal and external communities on enhancing the Veterans and Foster Youth programs as mandated through the Student Equity legislation and planning. (Trustee Goal 2015-2016) |
| Laurel Jones/Governing Board | President's Office | Increase program space. | Capital campaign includes space increases for veterans and foster youth. | In progress | | | | Accreditation Standards IB/IIA/IIB/IIC. | | |
| 29 | 15-16 | 3 | 3.5 | | | Create marketing plan that promotes Cabrillo as a comprehensive college to educate our community, K-12, and parents about all Cabrillo offers and does (2.5, 3.1) (completed and ongoing) |
| Kristin Fabos | Marketing | Completion of tactics outlined in the marketing plan, Google Analytics to measure web traffic received as a result of marketing campaigns, customized landing pages for specific campaigns to help measure traffic/ response as a result of that particular campaign, media coverage received. | | Completed | | 2015-16 Budget Cycle | General Fund (though reduced!) and some program plan funding requests. | Accreditation Standards IB/IIID | 07/01/15 | 06/30/16 |
| 30 | 15-16 | 3 | 3.7 | | | Find a sustainable alternative to the traditional lifelong learning program (in progress and ongoing) |
| Scott Johnson | Extension, Graulty, PRO, IAC, Marketing | Extension enrollments will increase over the prior year. | 27% increase over last year. | Completed | | | | Accreditation Standards IB/IIA/IIB/IIID | | |
| 31 | 15-16 | 3 | 3.8 | | | Continue to provide the community with arts, entertainment, and educational opportunities |
| Scott Johnson | Extension, Graulty, Marketing | Extension offerings will increase in number and variety over the prior year. | 30% increase in offerings over prior year with brand new catalog. 75% of classes summer 2016 taught by Cabrillo faculty to create pipeline. | Completed | | | | Accreditation Standard IIA. | | |
| 32 | 15-16 | 3 | 3.9 | | | Enhance opportunities for regular community input |
| Spring Andrews | President's Office; IT; Marketing | At least one new mode for community input created. | Intranet site with discussion board created for restructure/reduction efforts, however the feature was not utilized. Due to security breaches, this goal was switched to how to ensure community input through technology was secure. | Completed | | | | Accreditation Standards IB/IIIA/IVA. | | |
| 33 | 15-16 | 3 | 3.10 | | | Seek innovative partnerships and opportunities with businesses, K-12s, and universities |
| Instruction, Student Services, President | Cabinet; IAC; Outreach; Advisories; Student Services | At least one new partnership will be created with at least one meeting among partners. | President's component has worked with K-12 on the procurement and planning development of a Gates grant for college readiness. Digital Nest established at Watsonville Center. | Completed | | | | Accreditation Standards IB/IVA. | | |
| 34 | | | | | | Host a joint board meeting for city and school boards in order to build stronger relationships among our local city partners. (Ongoing Trustee Goal 2015-2017) |
| Laurel Jones/Governing Board | President's Office | At least one joint meeting held. | No joint meeting but superintendents visited each others' meetings and held a community meeting that included collaborative school board participation on the issue of math readiness. | In progress | | | | Accreditation Standards IB/IIB/IVA. | | |
| 35 | 15-16 | 4 | 4.1 | | | Provide students with state of the art technology that supports learning and positive outcomes |
| Rachel Mayo | IT | Obtain Title V grant. Implement Online Education Initiative. | Title V grant received. OEI implementation and evaluation conducted. | Completed | | | | Accreditation Standards IIIC. | | |
| 36 | 15-16 | 4 | 4.2 | | | Provide employees with technology, services, and related education to support a successful college environment |
| Spring Andrews | IT | New services and training provided. | Tech refresh III being implemented along with funding from categoricals and other sources. Training on email security. Training for grant managers on budget workbook and datatel reports. | In progress | | | | Accreditation Standards IIIA/IIIC. | | |
| 37 | 15-16 | 4 | 4.3 | | | Work on partnerships with community resources for donations or equipment designed to meet program goals |
| Melinda Silverstein/Carrie Mulcaire | Foundation; Grants; Advisories | At least one donation will be received. | 3-D printer received from Makers Factory. | Completed | | | | Accreditation Standards IIIB/IIID. | | |
| 38 | 15-16 | 4 | 4.4 | | | Consider and implement responses to Total Cost of Ownership Report |
| Joe Nugent | Facilities; Trustees | TCO recommendations implemented. | Implemented response including bond initiative approved by Board. | Completed | | Ongoing | | Accreditation Standards IIIA/IIIB/IIIC/IIID. | 06/15/16 | 06/15/17 |
| 39 | | | | | | Make recommendations on facilities projects in light of TCO report |
| | Facilities | | | | | | | | | |
| 40 | | | | | | Emergency projects planning |
| | Facilities | | | | | | | | | |
| 41 | 15-16 | 4 | 4.6 | | | Complete expenditures of bond funds |
| Joe Nugent | President's Office | All bond funds appropriately expended | | Completed | | | | Accreditation Standards IIID. | | |
| 42 | 15-16 | 4 | | | | Consider a bond for Fall 2016 elections or implement a percentage of general fund expenditures for facilities, technology and safety/security. (Trustee Goal 2015-2016) |
| Laurel Jones/Governing Board | President's Office | Decision made as to whether or not to purse a bond measure | Decision made to move forward with bond measure | Completed | | | | Accreditation Standards IB/IIIA/IIIB/IIIC/IIID/IVA. | | |
| 43 | 15-16 | 4 | 4.7 | | Joe Nugent | Facilities | Key concerns with signage have been identified and a comprehensive plan will be developed once implementation funds are identified. | Implemented response including bond initiative approved by Board. | Completed | | 2016-17 pending funding | No | Accreditation Standard IIIB. | 06/15/16 | 06/15/17 |
| 44 | 15-16 | 4 | 4.11 | | | Improve students’ ability to access registration and account information (e.g. student portal) |
| Dennis Bailey-Fougnier/Rachel Mayo | Student Success and Equity committee, IT | Delayed, need funding. | Obtained Title V funding. Project resumed. | Completed | | Funding for portal received. Student finance under review for implementation. | No | Accreditation Standards IIIB/IIIC/IIIC/IIID. | 08/01/19 | 08/01/20 |
| 45 | 15-16 | 4 | 4.15 | | | Develop technology to enhance community partnerships (3.1) (in progress) |
| Laurel Jones | Cabinet, Extension, IAC | Technology developed | County internship portal completed. | Completed | | | | Accreditation Standard IIIC. | | |
| 46 | 15-16 | 4 | 4.18 | | | Create opportunities for innovation within the framework of a sustainable budget |
| Melinda Silverstein/Carrie Mulcaire | Foundation, Grants, Cabinet, President's Office | At least one new sustainable innovation implemented | | Completed | | | | Accreditation Standard IIIC. | | |
| 47 | 15-16 | 4 | 4.2 | | | Standardize processes for resource requests based on program planning |
| Terrence Willett | IE | Online standardized process created. 90% of departments submit requests on time. | Process created. 100% of instruction on time. Other components pending. | Completed | | 2015-16 budget cycle. | | Accreditation Standard IB. | 10/01/14 | 10/30/15 |
| 48 | | | | | | | | | | | | | | | |
| 49 | | | | | | | | | | | | | | | |
| 50 | 15-16 | 5 | 5.1 | | | Meet and comply with accreditation standards (in progress, planning agenda and recommendations) [14-15 carry over] |
| Terrence Willett | IE, ARC | Mid-term report drafted and approved. | Report completed and approved. | Completed | | | | Accreditation Standard IB. | | |
| 51 | | | | | | Accreditation Recommendation 1: In order to improve effectiveness, the team recommends that the College build on its extensive, meaningful dialogue and develop a plan to document and assess institutional effectiveness more thoroughly through a culture of evidence embedded in codified roles, systems, and processes. |
| Laurel Jones | President | Items responded to in accreditation midterm report and committee goals. | Items responded to in accreditation midterm report and committee goals. | Completed | | Complete by 4/1/16 | | Accreditation Standards IB/IVA. | 02/07/14 | 04/01/16 |
| 52 | | | | | | Compile centralized list of committees, members, and reporting lines |
| Terrence Willett | IEC | Web accessible list available. | List of committees and membership on BoardDocs. Committee reporting lines in Governance manual. | Completed | | | | | | |
| 53 | | | | | | Diagram committee structures and decision making processes |
| Terrence Willett | IEC | Diagrams completed and posted on web. | Committee structure and overall decision making process in Governance manual. Program review allocation processes diagrams on Planning and Research site. | Completed | | | | | | |
| 54 | | | | | | Train constituencies on decision making processes |
| Terrence Willett | IEC | At least 70% of committee members will be able to describe decision making process and where to find process diagrams. | Assessment pending. | In progress | | | | | | |
| 55 | | | | | | Train committee members on running meetings and communicating with constituents |
| Laurel Jones | President | Committee members receive training. | Training sessions held. | Completed | | | | | | |
| 56 | | | | | | Assess Effectiveness |
| Terrence Willett | IEC | see activities below | see activities below | | | | | | | |
| 57 | | | | | Terrence Willett | IEC | Survey instruments created. | Survey instruments created. | | | | | | | |
| 58 | | | | | | Measure effectiveness of processes |
| Terrence Willett | IEC | Survey instruments implemented. | Survey instruments implemented. | | | | | | | |
| 59 | | | | | | Create recommendations based on assessment |
| Terrence Willett | IEC | Recommendations created and presented to College Planning Council. | Recommendations created and presented to College Planning Council. | | | | | | | |
| 60 | | | | | | Accreditation Recommendation 2: In order to improve effectiveness, the team recommends that the College clarify and document its definition of a program and include the evaluation and improvement of all degree offerings in the program review and planning process. |
| Marcy Alancraig | ARC/SLO Coordinator | The college and accreditation site visitors will be able to distinguish the difference between a program and a department through documentation in the college website and catalog; evaluation and assessment of degrees will be clearly discussed in program plans and assessment forms. | Definitions promulgated. Website language updated to change "program" to "department" as appropriate. | Completed | | Most completed by June 2016; one last item will be done just before our next accreditation site visit | No | Accreditation Standards IIA1c/IB. | 02/14/14 | 08/01/16 |
| 61 | | | | | | ARC Committee creates recommendations |
| Marcy Alancraig | ARC/SLO Coordinator | Recommendations created and posted | Recommendations created and posted | Completed | | | | | | |
| 62 | | | | | | Campus committees refine recommendations into definition |
| Marcy Alancraig | ARC/SLO Coordinator | Definition created | Definition created | Completed | | | | | | |
| 63 | | | | | | Train campus constituencies on definition |
| Marcy Alancraig | ARC/SLO Coordinator | At least 70% of instructional personnel will be able to provide a correct definition. | Assessment pending | In progress | | | | | | |
| 64 | | | | | | Accreditation Recommendation 3: In order to improve effectiveness, the team recommends that the College expand and enhance its governance manual to clarify the roles and responsibilities of each of the college governance elements. In addition, the team recommends that the college develop a clear process and timeline for the evaluation and continuous improvement of the college planning and decision-making processes. |
| Laurel Jones | President's Office | Governance manual updated and update schedule established | Manual updated. See below for update schedule. http://www.cabrillo.edu/services/president/Governance%20Manual.html | Completed | | Complete by 4/1/16 | | Accreditation Standards IB/IVA2/IVA5. | 02/07/14 | 04/01/16 |
| 65 | | | | | | Develop evaluation timeline (see recommendation 1) |
| Terrence Willett | IEC/CPC | Evaluation timeline created | http://www.cabrillo.edu/services/pro/ie/index.html#EvalTimeline | Completed | | | | Accreditation Standard IB. | | |
| 66 | | | | | | Work with the college on the implementation of the Cabrillo Connects: Strategic Plan 2015-2016 institutional goals. (Trustee Goal 2015-2016) |
| Laurel Jones | President's Office | TBD | | Completed | | | | Accreditation Standards IA/IB. | | |
| 67 | | | | | | Accreditation Recommendation 4: In order to improve effectiveness, the team recommends greater use of and evaluation of evidentiary data with a systematic process for capturing evidence of decisions and disseminating the results widely for use by all appropriate college constituents. |
| Laurel Jones | President's Office | TBD | | In progress | | Complete by 4/1/16 | | Accreditation Standards IB/IVA3. | 02/07/14 | 04/01/16 |
| 68 | | | | | | Determine process to measure use of evidence |
| Terrence Willett | IEC | Process to measure use of evidence developed | See action items below | In progress | | | | Accreditation Standard IB. | | |
| 69 | | | | | | Content analysis of committee and board minutes |
| Terrence Willett | IEC | Content analysis process developed | Text search of minutes using BoardDocs attempted but proved to cumbersome. Will explore using BoardDocs goal allocation feature to flag agenda items as containing data or evidence for easier filtering and analysis. | In progress | | | | Accreditation Standard IBIVA. | | |
| 70 | | | | | | Program plans and resource requests |
| Terrence Willett | IEC | Integrated resource request process with analysis capabilities. | Improved process implemented based on feedback. Technical assistance grant obtained through Institutional Effectiveness Partnership Initiative to design and implement enterprise level system in 2016-2017. | Completed | | | | Accreditation Standard IB/IIID/IVA. | | |
| 71 | 15-16 | 5 | 5.4 | | | Complete mandatory reporting accurately and on time |
| Terrence Willett | Institutional Effectiveness; Cabinet | All mandated reports will be submitted on time with no more than minimal audit findings. | All mandated reports submitted on time with no more than minimal audit findings. | Completed | | | | Accreditation Standard IB/IIID/IVA. | | |
| 72 | 15-16 | 5 | 5.5 | | | Continue implementation of Student Success Act and Task Force requirements and recommendations (in progress) [14-15 carry over] |
| Dennis Bailey-Fougnier | Student Success/Equity Committee | All carry over funds will be spent appropriately and score card measures will begin to move in a positive way for student equity groups. | Carry over funds spent. Equity improvement activities in place and being assessed. | Completed | | In progress. | Student Equity and SSSP Funds | Accreditation Standards IIA/IIB/IIC. | 08/01/13 | 12/31/15 |