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Office Move Checklist
Task NameAssigned ToStatusDue DateNext Step(s)Comments
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1
 
     
2
-EIGHT WEEKS BEFORE:
     
3
Approve new furniture layout for private offices
     
4
Approve new furniture layout for common areas
     
5
Confirm delivery dates for new furniture
     
6
Issue RFP to potential movers
     
7
Select move team/department coordinators
     
8
Recommendation to Award to mover
     
9
-SIX WEEKS BEFORE:
     
10
Meet with team and assign responsibilities
     
11
Select mover
     
12
Identify insurance requirements-move weekend
     
13
Obtain insurance certificate from mover
     
14
Confirm incoming new extention numbers
     
15
Finalize seat assignments
     
16
Assign extensions/direct dials
     
17
Notify insurance carrier of relocation
     
18
Issue insurance certificate to Landlord new
     
19
Order new services (cleaning, landscaping)
     
20
-FOUR WEEKS BEFORE:
     
21
Present to employees
     
22
Present building information to employees
     
23
Notify vendor re: copier
     
24
Notify vendor re: coffee service
     
25
Notify vendor re: water service
     
26
Notify vendor re: postage meter
     
27
Notify vendor re: plants
     
28
Notify magazines/newspapers
     
29
Notify vendors with standing orders & pick-ups
     
30
Notify post office of address change
     
31
Order change of address cards
     
32
Develop list for change of address cards
     
33
Order stationery and business cards
     
34
Confirm date with movers
     
35
Reserve loading dock & elevators
     
36
Freeze changes on seat assignments
     
37
Assign move codes
     
38
Identify locations for printers/fax machines
     
39
-THREE WEEKS BEFORE:
     
40
Provide move instructions to employees
     
41
Provide recycling bins for file purge
     
42
Provide trash bins
     
43
Identify locations for packing materials
     
44
Update address on website
     
45
-ONE WEEK BEFORE:
     
46
Deliver boxes and labels
     
47
Distribute access cards/IDs
     
48
Prepare emergency contact list
     
49
Phone training for employees
     
50
-TWO DAYS BEFORE:
     
51
Deliver additional boxes and labels
     
52
Label origin and destination for movers
     
53
Confirm all vendors and times
     
54
-MOVE DAY/SETTLE-IN:
     
55
Place orientation packages at destination
     
56
Hang whiteboards/artwork
     
57
Remove excess furniture
     
58
Remove crates & packing materials