Events Central Region: RACI Matrix by Process Task

	Ready to Start?	Task Description	[R]esponsible	[A]ccountable	[C]onsulted	[I]nformed	Process Document / Version	Notes	Due Date	Status	Progress
	Collaboration powered by Smartsheet   |   Report Abuse
1	↑ Hover for tips							Click Sheet Summary for key details →
2	-	Chapter Drafts / Publishes A Planned Event or Local Campaign
3		Checks Region Event Calendar for possible date/topic conflicts	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing Leader	Central Region Event Calendar
4		Chapter Drafts Event into Engage	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing Leader	Engage Event Creation - HelpCenter		03/15/24
5		Verifies all Fields Conform to Standards	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing & Events Leaders	Central Region Events Field Standards		03/15/24
6		Adds Event Deck & Any Client Template to Engage Record	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing & Events Leaders
7		Specifies in Event Description whether Recording, Deck, Templates will be available	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing & Events Leaders
8		Enters Name of Local Chapter Event Coordinator	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Events Leader			03/15/24
9		Confirms Chapter Event Contact Information: phone/email/person	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Events Leader
10		QualityCheck: Selected Event Drafts	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Events Leader	Engage WalkMe Check
11		Publishes Event if Local Only	Chapter Event Manager	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Events Leader
12		Enters Event Campaign draft into CtCt	Chapter CtCt Content Creator	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing Leader			03/20/24
13		Completes & Sends CtCt Region Scheduling Form	Chapter CtCt Content Creator	Chapter Event Manager	centralevents@scorevolunteer.org	Chapter Marketing Leader
14		Verifies Compliance with BrandGuidelines & Templates	Chapter CtCt Content Creator	Chapter Marketing	centralevents@scorevolunteer.org	Chapter Marketing Leader			03/20/24
15		Plans / Executes Local Chapter Digital Marketing for Local Events	Chapter Marketing	Chapter Marketing	centralevents@scorevolunteer.org	Chapter Marketing Leader	Chapter Marketing Levers Checklist
16	-	Central Region Events Committee Review for Possible Regionalization
17		Refreshes Region Event Calendar Data	Perenthia Brown	Perenthia Brown	ROC	Central Region Committee	Central Region Event Calendar
18		Reviews Draft Events for Regionalization Opportunity	Ed Peterlinz, Chair	Central Region Committee	Dave Maaske	Perenthia Brown
19		Selects Regional Events	Ed Peterlinz, Chair	Central Region Committee	Dave Maaske	Perenthia Brown
20		Informs Region Marketing Admin	Ed Peterlinz, Chair	Central Region Committee	Dave Maaske	Perenthia Brown
21	-	[If Regionalized] Region Event Management
22		QualityCheck: Selected Event Drafts	Perenthia Brown	Perenthia Brown	ROC	Morgan Martin	Engage WalkMe Check
23		Advises Chapter of Any Quality Issue	Perenthia Brown	Chapter Event Manager	Chapter Events Leader	Chapter Chair
24		Advises Chapters of Selection	Perenthia Brown	Perenthia Brown	ROC	Chapter Chair
25		Advises Chapters of Non-Selection	Perenthia Brown	Perenthia Brown	ROC	Chapter Chair
26		"Publishes" Engage Region Event & Pins	Ecropolis	Perenthia Brown	ROC	Central Region Committee
27		Initiates SocialMedia [SOCI] Region Event Mktg	Perenthia Brown	Perenthia Brown	ROC	Central Region Committee
28		Region Constant Contact Marketing
29		Triggers/Distributes Chapter-requested Campaigns	Perenthia Brown	Perenthia Brown	ROC	Central Region Committee
30		Consolidates CtCt Region Event Campaigns	Ecropolis	Perenthia Brown	ROC	Central Region Committee
31		Triggers/Distributes Region CtCt Campaign[s]	Perenthia Brown	Perenthia Brown	ROC	Central Region Committee
32		Weekly Maintains CtCt [BIRT, Bounces, etc]	Perenthia Brown	Perenthia Brown	ROC	Central Region Committee
33
34	-	Chapter Event Coordinator
35		Ensures Host Starts Virtual Event with Recording / YouTube Streaming	Chapter Event Coordinator	Chapter Marketing	centralevents@scorevolunteer.org	Central Region Committee	Zoom / YouTube Recording How-To
36		Ensure Timely Event "Complete" in Engage	Chapter Event Coordinator	Chapter Marketing	centralevents@scorevolunteer.org	Central Region Committee
37		Opens website update ticket with Ecropolis to create Recorded Event resource	Ecropolis	Chapter Event Coordinator	centralevents@scorevolunteer.org	Central Region Committee	Ecropolis Ticketing