2022 GSCA Annual Conference Proposals
Primary ColumnJekyll IslandMacon, GAAugusta
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Hotel
Westin Jekyll Island / Jekyll Island Convention CenterMacon MarriottAugusta Marriott
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Date Options
November 3 - 5, 2022November 9 - 11, 2022November 16 - 18, 2022
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Room Pattern
Monday - 0
Tuesday - 50
Wednesday - 250
Thursday - 250
Monday - 5
Tuesday - 53
Wednesday -188
Thursday - 188
Monday - 5
Tuesday - 65
Wednesday -262
Thursday - 262
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Room Rate
Island View - $155
Partial Ocean View - $165
Ocean View - $175
Ocean Front - $195
$142.00$152.00
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Room Rate with Tax / Services
Island View - $201
Partial Ocean View - $212
Ocean View - $218
Ocean Front - $245
$168.30$179.28
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Resort Fee
$20 per room, per night0none
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1:40 comp
1:40 rooms1:40 rooms1:40 rooms
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Attrition
non-committalnon-committalnon-committal
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F&B Minimum
$20,000 minimum at Westin

$60,000 minimum at JICC
History in 2017: $29,272
$36,000 ++ (total: $46,994.00)
History in 2018: spent $43,251 ++
No specific amount listed:
History in 2019: spent $70,792.54
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F&B Tax and Services
22%22%
7%
22%
8%
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Meeting Room Charges
Comp at Westin with $20k min F&B

Advised to hold everything at JICC due to the F&B min costs there.
$24,000
HIstory in 2017: paid $19,735 in rental fees / JICC offered $10k in rental payments NOT offered in 2022
$11,000.00Full Rental of Olmstead A & B is $5,175 per day. We would need it full for Thursday and 1/2 Friday if we continue with the lunch. There is also a set up fee that we will have to pay for Wednesday for set up of $2,587. With that said group is offered if we book a certain number of rooms on Wednesday and Thursday then there are discounted rates that can apply for Wed and Thursday but would still have to pay for Friday.
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F&B Discounts
None offeredWill honor 2020 menu pricesWill honor 2020 menu prices
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AV Discounts
None offered- None offered
- History in 2018: spent $16,586 plus $5,296 in labor, electrical and other resources
15% discount
- History in 2019: spent $26,521.13
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Free Wifi - Guest Rooms
YesCompComp
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Free Wifi - Meeting Rooms
non-committalReduced rate of $1,700 per day for 3 days (total: $5,100 ++) as long as GSCA uses inhouse AVnon-committal
- History in 2019: paid $866 for three days of wifi
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Presidential Suite Comp or at Group Rate
1 renewal suite at group rate for 3 nightsComp Suite for four nights; 2 Junior Suites for $142.00 for four nightsOne double parlor suite (used in 2019) for four nights / comp
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Hotel will honor group rate and continue to book within block even if block sells out, if hotel has rooms available
non-committalnon-committalnon-committal
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4 complimentary (preferred, but minimum 50% discount) staff
8 staff rooms at $119 each night for four nightsReduced rate @ $120 per nightReduced rate at $115 per night for up to 8 rooms
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Hotel must offer group lowest group rate over dates
non-committalnon-committalnon-committal
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Single/double room rate with no additional charge for additional person
ConfirmedConfirmedConfirmed
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Complimentary (preferred, but minimum 50% discount) sleeping rooms for up to 3 individuals for site / location visit
non-committalnon-committalnon-committal
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Complimentary room upgrades for Board, VIP, Staff to concierge level or equivalent
non-committalComp upgrade to Conceirge Level at $142 for five VIPsnon-committal
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No package handling fees (for staff and office )
CompCompComp
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Complimentary easels for signage
non-committal10 easels at discounted rate of $10 each (we typically use up to 19 easels)Comp
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Complimentary parking
Comp self parkingComp self parkingNone
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Parking in General
Comp parking at the JICC but it does cost to enter the island ($8)See above$7.00 daily
Valet an additional fee
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Additional Concessions:
- Table top exhibits at JICC is $75 per exhibitor and electrical access is $80 per exhibitor- Four VIP's Amenities
- Comp risers for staging
- A deposit of $1,500 is due upon signing
- Hotel will with with Visit Macon to have food trucks in front of Convention Center
- Six VIP's amenities
- Approved for direct billing (ie - no paying upfront)
- Grab and Go concession sales available in Olmstead Prefunction (with a $500 grab and go or $1000 full menu offered)
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Overflow Hotel Options:
Days Inn and Suites - 50 rooms @ $125 or $135
Seafarer Inn and Suites - 20 rooms @ $131; $176 (1bdrm) or $198 (2bdrm)
Jekyll Island Club Hotel - 35 rooms @ 165 up to $195
215 rooms for Wed /Thurs
Candlewood Suites - 15 rooms @$109
Courtyard by Marriott - 35 rooms @ $101
Fairfield Inn & Suites - 20 rooms @ $109
Hilton Garden Inn - 15 rooms @ 149
Holiday Inn Express & Suites Macon North - 50 rooms @$119
Holiday Inn Macon North - 30 rooms @ $109
La Quinta Inn & Suites - 40 rooms @ $79
Residence Inn by Marriott - 10 rooms @ $129
No overflows provided by the CVB at this time.
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Macon Options
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Augusta Options
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Jekyll Island Options