2022 GSCA Site Selection Proposals

	Primary Column	Jekyll Island	Macon, GA	Augusta
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1	Hotel	Westin Jekyll Island / Jekyll Island Convention Center	Macon Marriott	Augusta Marriott
2	Date Options	November 3 - 5, 2022	November 9 - 11, 2022	November 16 - 18, 2022
3	Room Pattern	Monday - 0 Tuesday - 50 Wednesday - 250 Thursday - 250	Monday - 5 Tuesday - 53 Wednesday -188 Thursday - 188	Monday - 5 Tuesday - 65 Wednesday -262 Thursday - 262
4	Room Rate	Island View - $155 Partial Ocean View - $165 Ocean View - $175 Ocean Front - $195	$142.00	$152.00
5	Room Rate with Tax / Services	Island View - $201 Partial Ocean View - $212 Ocean View - $218 Ocean Front - $245	$168.30	$179.28
6	Resort Fee	$20 per room, per night	0	none
7	1:40 comp	1:40 rooms	1:40 rooms	1:40 rooms
8	Attrition	non-committal	non-committal	non-committal
9	F&B Minimum	$20,000 minimum at Westin $60,000 minimum at JICC History in 2017: $29,272	$36,000 ++ (total: $46,994.00) History in 2018: spent $43,251 ++	No specific amount listed: History in 2019: spent $70,792.54
10	F&B Tax and Services	22%	22% 7%	22% 8%
11	Meeting Room Charges	Comp at Westin with $20k min F&B Advised to hold everything at JICC due to the F&B min costs there. $24,000 HIstory in 2017: paid $19,735 in rental fees / JICC offered $10k in rental payments NOT offered in 2022	$11,000.00	Full Rental of Olmstead A & B is $5,175 per day. We would need it full for Thursday and 1/2 Friday if we continue with the lunch. There is also a set up fee that we will have to pay for Wednesday for set up of $2,587. With that said group is offered if we book a certain number of rooms on Wednesday and Thursday then there are discounted rates that can apply for Wed and Thursday but would still have to pay for Friday.
12	F&B Discounts	None offered	Will honor 2020 menu prices	Will honor 2020 menu prices
13	AV Discounts	None offered	- None offered - History in 2018: spent $16,586 plus $5,296 in labor, electrical and other resources	15% discount - History in 2019: spent $26,521.13
14	Free Wifi - Guest Rooms	Yes	Comp	Comp
15	Free Wifi - Meeting Rooms	non-committal	Reduced rate of $1,700 per day for 3 days (total: $5,100 ++) as long as GSCA uses inhouse AV	non-committal - History in 2019: paid $866 for three days of wifi
16	Presidential Suite Comp or at Group Rate	1 renewal suite at group rate for 3 nights	Comp Suite for four nights; 2 Junior Suites for $142.00 for four nights	One double parlor suite (used in 2019) for four nights / comp
17	Hotel will honor group rate and continue to book within block even if block sells out, if hotel has rooms available	non-committal	non-committal	non-committal
18	4 complimentary (preferred, but minimum 50% discount) staff	8 staff rooms at $119 each night for four nights	Reduced rate @ $120 per night	Reduced rate at $115 per night for up to 8 rooms
19	Hotel must offer group lowest group rate over dates	non-committal	non-committal	non-committal
20	Single/double room rate with no additional charge for additional person	Confirmed	Confirmed	Confirmed
21	Complimentary (preferred, but minimum 50% discount) sleeping rooms for up to 3 individuals for site / location visit	non-committal	non-committal	non-committal
22	Complimentary room upgrades for Board, VIP, Staff to concierge level or equivalent	non-committal	Comp upgrade to Conceirge Level at $142 for five VIPs	non-committal
23	No package handling fees (for staff and office )	Comp	Comp	Comp
24	Complimentary easels for signage	non-committal	10 easels at discounted rate of $10 each (we typically use up to 19 easels)	Comp
25	Complimentary parking	Comp self parking	Comp self parking	None
26	Parking in General	Comp parking at the JICC but it does cost to enter the island ($8)	See above	$7.00 daily Valet an additional fee
27	Additional Concessions:	- Table top exhibits at JICC is $75 per exhibitor and electrical access is $80 per exhibitor	- Four VIP's Amenities - Comp risers for staging - A deposit of $1,500 is due upon signing - Hotel will with with Visit Macon to have food trucks in front of Convention Center	- Six VIP's amenities - Approved for direct billing (ie - no paying upfront) - Grab and Go concession sales available in Olmstead Prefunction (with a $500 grab and go or $1000 full menu offered)
28	Overflow Hotel Options:	Days Inn and Suites - 50 rooms @ $125 or $135 Seafarer Inn and Suites - 20 rooms @ $131; $176 (1bdrm) or $198 (2bdrm) Jekyll Island Club Hotel - 35 rooms @ 165 up to $195	215 rooms for Wed /Thurs Candlewood Suites - 15 rooms @$109 Courtyard by Marriott - 35 rooms @ $101 Fairfield Inn & Suites - 20 rooms @ $109 Hilton Garden Inn - 15 rooms @ 149 Holiday Inn Express & Suites Macon North - 50 rooms @$119 Holiday Inn Macon North - 30 rooms @ $109 La Quinta Inn & Suites - 40 rooms @ $79 Residence Inn by Marriott - 10 rooms @ $129	No overflows provided by the CVB at this time.
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33	Macon Options
34	Augusta Options
35	Jekyll Island Options