1SP RVIC Central RACI Matrix by P...
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-Chapter Leadership: Recruiting / Retention / Engagement
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Markets / recruits for Chapter growth & sustainability
ChapterLeadershipChapterLeadershipHQ MarketingDistrict Director
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Identifies one or more Interviewers in Engage position code
Chapter LeadershipChapter LeadershipDistrict DirectorRVIC: Vol Intake CoordinatorEngage Position Descriptions
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Identifies one or more Coaches in Engage position code
Chapter LeadershipChapter LeadershipDistrict DirectorRVIC: Vol Intake CoordinatorEngage Position Descriptions
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Ensures Interviewers are properly trained
Chapter LeadershipChapter LeadershipDistrict DirectorRVIC: Vol Intake CoordinatorInterviewer Training Toolkit
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Ensures Coaches are properly trained
Chapter LeadershipChapter LeadershipDistrict DirectorRVIC: Vol Intake CoordinatorCoach Training Toolkit
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Optionally: Identifies Membership Chair in Engage position code
Chapter LeadershipChapter LeadershipDistrict DirectorRVIC: Vol Intake CoordinatorEngage Position Descriptions
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-Region Volunteer Intake Coordinator: Interview Cycle
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-Monitors Engage Vol Onboarding Q for Needed Actions
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Conducts Initial Screening of Resume, Application, & Social Media presence
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsApplication Review Checklist03/15/24YellowQuarter
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Contacts Applicant & Advises of Next Steps, eg possibly 3 interviews; etc
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Assigns [2] available Chapter Interviewers via Engage
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations03/15/24RedThree Quarter
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Advises Interviewers of any Concerns / Questions
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsInterviewers
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If Applicant Interviews are "Tied", assigns a 3rd Interviewer, preferably Chapter Chair
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsChapterLeadership
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If Applicant 'Accepted' initiates Onboarding
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsChapterLeadershp
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-Region Volunteer Intake Coordinator: Onboarding Cycle
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Advises Chapter Leadership of new Provisional
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsChapterLeadership
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Updates Engage Applicant Record to 'Provisional'
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Initiates HelpDesk Setup of @svo email account
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsHelpDesk
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Provides Provisional links to Course modules 1-8
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations03/15/24Red
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Advises Provisional that RVIC is initial technical support contact
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Monitors Provisional Progress in Coursework via Engage
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Weekly: Provisional Progress Report to Chapter Leadership
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsChapterLeadership03/20/24Red
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Day 7: Sends provisional reminder of coursework due
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Day 14: Intervenes with Provisional if Courses 1-8 Not Complete
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Ensures Profile Completeness & Quality
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Assigns an available Coach [with ChapterLeadership Input]
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsChapterLeadership
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Ensures Completion of SimpleSteps: SSSB [+2 weeks]
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations03/20/24Red
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Ensures Completion of Engage Training
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region OperationsMentoring in Engage
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Monitors Engage for [3] required co-mentoring sessions
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Sets volunteer Active when all requirements met
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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Notifies RCIC to begin Assigning Cases to the new Mentor
RVIC: Vol Intake CoordinatorRVIC: Vol Intake CoordinatorROC: Region Operations
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-Chapter Interviewer[s]
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Reviews Applicant's Resume & Social Media Presence
Chapter InterviewerChapter LeadershipRVIC: Vol Intake Coordinator
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Schedules applicant interview within 7 days
Chapter InterviewerChapter LeadershipRVIC: Vol Intake Coordinator
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Conducts applicant interview
Chapter InterviewerChapter LeadershipRVIC: Vol Intake Coordinator
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Enters Accept/Decline in Engage along with interview notes/comments
Chapter InterviewerChapter LeadershipRVIC: Vol Intake Coordinator
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-Chapter Coach
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Provides orientation to local chapter
CoachChapterLeadershipRVIC: Vol Intake CoordinatorRVIC: Vol Intake Coordinator
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Conducts 1st co-mentoring session with provisional
CoachChapterLeadershipRVIC: Vol Intake CoordinatorRVIC: Vol Intake Coordinator
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With RVIC assistance, identifies [2] additional co-mentors
CoachChapterLeadershipRVIC: Vol Intake CoordinatorRVIC: Vol Intake Coordinator
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Ensures required co-mentoring sessions completed timely manner
CoachChapterLeadershipRVIC: Vol Intake CoordinatorRVIC: Vol Intake Coordinator
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Introduces new Active at next chapter meeting
CoachChapterLeaderships