SWRRTG Capability Agreement & Action Plan 25-27

	Action No	Agreed Actions	Funding Source	Accountable Officer	Timeframe	Review of Progress
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1		SWRRTG: CAPABILITY AGREEMENT & ACTION PLAN 25/26 TO 2026/27
2		OPERATIONAL EFFECTIVENESS
3	1	Secretariat / Technical Coordinator Support	SWCF	RRTG Chair / TC Chair	Ongoing	Chair of SWRRTG.- Cr Suzette Beresford Deputy chair. - Cr Shaun Radnedge Maranoa Regional Council will carry out role of secretariat. Technical Committee Chair - Cameron Hoffmann Deputy Technical Committee Chair - Jacob Barton
4	2	Minimum of 4 x Technical Committee meetings per year.	Councils	TC Chair	Meetings every quarter scheduled one month in advance of the RRTG meetings.
5	3	Minimum of 4 x RRTG meetings per year..	Councils	TC Chair	Meetings to be held in conjunction with other inter Council meetings such ROC Meetings.
6	4	Each TC member to be represented at minimum 3 out of 4 TC meetings.	Councils	TC Members	Each TC Meeting.
7	5	Each RRTG member to be represented at minimum 3 out of 4 RRTG meetings.	Councils	RRTG Members	Each RRTG Meeting.
8	6	Agendas of meetings to be documented and distributed.	Councils	TC Chair & Technical Coordinator	Minimum one week prior to each TC and RRTG Meeting.
9	7	Minutes of meetings to be documented and distributed.	Councils	TC Chair & Technical Coordinator	Maximum two weeks following each TC and RRTG Meeting.
10	8	All Roads & Transport Alliance documentation (correspondence, circulars, technical notes, reports etc) to be distributed to all members.	Councils	TC Chair & Technical Coordinator	As required
11	9	Information session on the Roads Alliance for new Technical Committee members when existing members are replaced.	Councils	TC Chair & Technical Coordinator	As required
12	10	Information session on the Roads Alliance for any new SWRRTG Executive Members appointed to RRTG.	Councils	TC Chair & Technical Coordinator	As required
13	11	Review Capability Agreement & Action Plan once a year	Councils	Technical Coordinator	February TC Meeting
14	12	Transition from SWRRTG Website to Roads Alliance Hub site and look for opportunities to enhance	Councils	Technical Coordinator	Ongoing
15		PROGRAM DEVELOPMENT
16	13	Development of rolling 4 Year Works Program.	Councils	TC Members and Technical Coordinator	September to November each year
17	14	Regular monthly submission of TIDS claims to TMR and Technical Coordinator.	Councils	TC Members	Claims to be monthly after commencement of the works
18	15	Yearly review of LRRS network and present to the RRTG any requested changes for approval.	Councils	TC Members	By November each year
19	16	Review and update Statements of Intent.	Councils	TC Members	By June each year
20	17	Review and update the Work Program Development and Implementation Guideline	Councils	Technical Coordinator	By September each year
21	18	Adopted Annual Works Program delivery progress to be reviewed at each meeting.	Councils	TC Chair	Ongoing
22	19	Review SCDF state-wide approvals and develop proposed SWRRTG SCDF applications.	SCDF	Technical Coordinator	By May each year
23		ROAD SAFETY
24	20	Road Safety to be fixed agenda item for each TC meeting.	Councils	TC Chair	Each TC Meeting
25	21	To obtain and review the SWRRTG regional area serious casualty crash data on an annual basis.	Councils	Technical Coordinator	By December each year
26		JOINT PURCHASING AND RESOURCE SHARING
27	22	Joint Purchasing & Resource Sharing to be fixed agenda item for each TC and RRTG meeting with the objective of achieving regional cost effeciencies.	Councils	TC Chair	Each TC and RRTG Meeting.
28	23	Look for opportunities to develop regional template documents related to the delivery of road construction and maintenance services that provide opportunities of cost savings and regional networking and collaboration.	SCDF	Technical Coordinator	Ongoing
29	24	To regularly conduct regional training events to enhance staff skills and knowledge at a more affortable cost then individual councils could achieve.	SCDF	Technical Coordinator	Ongoing
30		ASSET MANAGEMENT
31	25	To assist in the continued improvement of road asset management practices of each member Council	Councils	TC Members & Technical Coordinator	Ongoing
32	26	To upskill member Councils staff GIS capabilities to enable utilisation of data for improved asset management practices and decision making.	SCDF	Technical Coordinator	Ongoing