Superintendent Integrated Timeline 2022-23

Quarter

Task Name

Description

Topic

Start

Finish

Column13

Column14

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Quarter One Actions

07/01/22

09/30/22

Accountability

Quarter 1

Preliminary Transitional Frameworks Release

Analyze 2022 preliminary School and District Transitional Frameworks (expected availability in late August for traditional schools). Reports and data will be provided to district accountability contacts via Syncplicity.

Accountability

09/02/22

12/02/22

Quarter 1

ESSA Improvement Identification Release

Analyze data for schools identified under the Every Student Succeeds Act (ESSA) for Comprehensive Support and Improvement (CS), Targeted Support and Improvement (TS) or Additional Targeted Support and Improvement (ATS).

Accountability

08/30/22

09/05/22

Quarter 1

District Accreditation Contract

Review and sign district accreditation contract (superintendent and board president). Note: Applies just to districts that are on an annual cycle (i.e., Improvement, Accountability Clock, Insufficient State Data) or choose to sign annually.

Accountability

08/24/22

08/24/23

Quarter 1

AEC Performance Frameworks Release

Analyze 2022 AEC Transitional Frameworks (expected availability mid-September). Reports and data will be provided to district accountability contacts via Syncplicity.

Accountability

09/15/22

11/01/23

Quarter 1

Identify District Accountability Contact

Identify and submit your district's accountability contact to receive accountability updates throughout the year and data files (e.g., growth data).

Accountability

07/01/22

07/13/22

Quarter 1

Accountability Committee Involvement in UIP and Budget

Ensure District and School Accountability Committees are involved in revising the UIP and providing input on budgets.

Accountability

07/01/22

09/27/22

Quarter 1

Expected Request to Reconsider Window

Districts may provide additional evidence if they do not agree with the preliminary 2022 plan type or wish apply to exit the district/school from the accountability clock. New 90% total state participation rate threshold applies.

Accountability

09/02/22

10/25/22

Assessment

Quarter 1

Identify District Assessment Coordinator and District Technology Coordinator

Ensure your district has an appointed district assessment coordinator and district technology coordinator.

Assessment

07/01/22

09/30/22

Quarter 1

Develop a Policy to Request Paper Form of State Assessment

Adopt and implement a written policy by which the local education provider will decide whether to request the paper form of the state assessments.

Assessment

07/01/22

09/30/22

Quarter 1

Communicate Assessment Schedule to Public

Distribute and post written information regarding the assessments to be administered during the school year including an assessment calendar.

Assessment

07/01/22

09/30/22

Quarter 1

Develop a Policy for Student Excusal from State Assessment Participation

LEPs: Adopt and implement a written policy and implement LEP’s procedure by which a student’s parent(s) may excuse the student from participating in one or more of the state assessments.

Assessment

07/01/22

09/30/22

Quarter 1

Share 2021 Individual State Assessment Results

Distribute 2022 state assessment results to educators and parents. Confidential individual student reports can be shared with parents as soon as they are available. Aggregated and individual student level results may be used internally for informational planning purposes before results are publicly released.

Assessment

06/17/22

09/30/22

Quarter 1

Update Student Demographic Data

Update student interchange with accurate demographic data in preparation for initial pre-ID rostering of ACCESS for ELLs (November), CMAS/CoAlt (based on October count data) and PSAT grades 9 & 10 and SAT (based on October count data) assessments.

Assessment

09/01/22

12/15/22

Data Collections and Grants

Quarter 1

Prior Year End of Year Data

Finalize End of Year data.

Data Collections and Grants

05/05/22

12/01/22

Quarter 1

Submit Eligibility Form for Library Materials

Ensure the district has submitted the two-page eligibility form by Sept. 15 for its share of state formula grants for print and online library materials.

Data Collections and Grants

07/01/22

09/15/22

Educator Effectiveness

Quarter 1

Performance Management System Updates

For LEAs using the Colorado Performance Management System (COPMS) in RANDA: Identify person(s) responsible for tech support and Local Access Manager (LAM); disable all accounts for educators no longer employed by the district; enable the new school year and update educator roles and assigned evaluators within COPMS.

Educator Effectiveness

07/13/22

09/01/22

Quarter 1

Stakeholder Engagement

Identify key stakeholders to participate in district Advisory Personnel Performance Evaluation Council (also known as "1338 Council") for planning and review of district educator evaluation system and practices.
NOTE: Advisory Personnel Performance Evaluation Councils (1338 Councils) can be composed of any other school district committee that meets the requirements of membership such as District Accountability Committees. This council must consult with the local school board as to the fairness, effectiveness, credibility, and professional quality of local evaluation systems, processes and procedures.

Educator Effectiveness

07/01/22

09/01/22

Quarter 1

Evaluation System Training for New Educators

Provide a full and comprehensive training on the district's evaluation system and practices for all new licensed personnel (i.e., teachers, special services providers [SSPs], principals, and assistant principals).

Educator Effectiveness

07/01/22

09/30/22

Quarter 1

Orient Returning Educators on Educator Evaluation System Changes

Provide re-orientation training for all licensed personnel (i.e., teachers, SSPs, principals, and assistant principals) on the district's educator evaluation system and highlight any updates/adjustments in process or measures of student learning/outcomes that will take place for the school year.

Educator Effectiveness

07/01/22

09/30/22

Quarter 1

Revisit Educator Evaluation Professional Goals

Revisit educator evaluation professional goals with any principals and district personnel that you may have missed at the end of last year.

Educator Effectiveness

07/01/22

09/30/22

Quarter 1

Ensure school leaders are prepared to support educators in evaluation process

Work with principals to make sure that they are prepared to train and support educators in the upcoming evaluation process (e.g., common understanding of evaluation processes, inter-rater agreement, and connections to district and school initiatives)

Educator Effectiveness

07/01/22

09/30/22

Quarter 1

Finalize district-level decisions related to measures of student learning/ outcomes (MSL/MSOs)

Work with members of district's Advisory Personnel Performance Evaluation Council (1338 Council) to determine percentages of collective and individual measures to be included within the MSL/MSO portion of educators' evaluation for the 2022-23 school year.

Educator Effectiveness

07/01/22

09/30/22

Elementary

Quarter 1

Conduct School Readiness Assessments and Implement Plans

Ensure elementary principals implement school readiness plans and assessments for kindergartners.

Elementary

07/01/22

09/30/22

Quarter 1

Conduct READ Assessments and Implement Plans

Ensure elementary principals implement READ Act assessments.

Elementary

07/01/22

09/30/22

Quarter 1

Evidence based training in reading

Submit evidence indicating that all K-3 teachers have completed the evidence-based training in reading

Elementary

07/01/22

08/31/22

Quarter 1

Implement Plan to Train K-3 Educators for READ Act

Implement a plan to allow new to school and new to grade K-3 educators to complete the evidenced based training program under the READ Act

Elementary

07/01/22

08/01/23

Schools of Choice

Quarter 1

Authorizer Assurances for New Online Schools/Programs

Sept. 20, 2022- Deadline for Authorizer Assurances for districts with new online schools or programs *Note: Districts with existing online schools and/or programs should review existing Authorizer Assurances and policies to ensure they are current. Authorizer Assurances for existing online schools and/or programs only need to submit if policies have been updated.

Schools of Choice

07/01/22

09/20/22

Quarter 1

Charter School Applications Filed

Charter school applications must be filed with an authorizer not earlier than August 1 or later than October 1 unless the district has an approved waiver on the application deadline from CDE. Time restrictions concerning the review of an application can be found in 22-30.5-107, C.R.S.

Schools of Choice

08/01/22

09/30/22

Quarter 4

Review Charter Schools' Performance

During the term of a charter school contract, the school district shall annually review the charter school’s performance – to include the charter school's progress toward meeting objectives and financial audit (note: this can be done at any time in the year.

Schools of Choice

07/01/22

06/30/23

Secondary

Quarter 1

Align Graduation Requirements with Graduation Guidelines

Ensure that your local school board has aligned Graduation Guidelines with your Graduation Requirements.

Secondary

07/01/22

09/27/22

Quarter 1

Implement and Communicate Graduation Requirements

Continue to meet with your Graduation Guidelines team to design and implement district graduation requirements. for the class of 2021. Note that Graduation Guidelines goes into effect for students graduating in the 2021-22 school year, including 5th years from AYG 2021 and all students with AYG 2022 and beyond, including 3-year graduates.

Secondary

07/01/22

09/27/22

Quarter 1

Determine and Communicate Concurrent Enrollment Opportunities

Develop (or update) a district or authorizer policy for concurrent enrollment that states what types of courses will be approved and not approved and the eligibility conditions for qualified students for concurrent enrollment

Secondary

07/01/22

09/27/22

UIP

Quarter 1

Implement UIP and Progress Monitor

Implement action plan in district UIP and ensure that schools are implementing their action plans. Review interim measures and implementation benchmarks and adjust plan accordingly. Ensure accoutability committee is involved in quarterly reviews.

UIP

07/01/22

09/27/22

Quarter 1

Support Schools Identified for Improvement through State and Federal Accountability

Support any schools on the accountability clock (PI, Turnaround) or identified through ESSA (CS, TS, ATS) meet additional requirements (e.g., additional UIP requirements) and consider additional supports (e.g., EASI application).

UIP

07/01/22

08/04/22

Quarter 1

Review data from Colorado TLCC Survey

Analyze data from TLCC Survey and consider ways to use information for school improvement (e.g., include as a data source in UIP).

UIP

07/01/22

06/30/23

Quarter Two Actions

10/01/22

12/30/22

Accountability

Quarter 2

Transitional Frameworks Finalized

Plan types not submitted for Request to Reconsider finalized and reviewed by the State Board of Education for approval at the November meeting. Remainder of plans types approved by the State Board of Education finalized at the December meeting.

Accountability

11/10/22

12/15/22

Assessment

Quarter 2

Verify Requests for Extended CMAS (Math and ELA) Testing Windows Have Been Submitted

Verify that requests for extended CMAS Mathematics and ELA online testing windows needed to accommodate for technology capacity have been submitted by Dec. 15. CMAS Mathematics and ELA testing should be completed during the three week window in April with extensions requested only in those cases when district technology capacity requires additional online testing groups that prevents testing from being completed in that window.

Assessment

10/01/22

12/15/22

Quarter 2

Verify Requests for Extended CMAS (Science) Testing Windows Have been Submitted

Verify that requests for early testing windows for high school CMAS Science have been submitted by Dec. 15.

Assessment

10/03/22

12/15/22

Quarter 2

Verify Unique Accommodation Requests Have Been Submitted

Verify that Unique Accommodations Requests, if needed, have been submitted by Dec. 15.

Assessment

10/03/22

12/15/22

Quarter 2

Verify Testing Centers for PSAT and SAT

Verify that high schools have been established as testing centers for PSAT and SAT. Online schools will need to identify brick-and-mortar sites for school day testing.

Assessment

10/03/22

12/30/22

Quarter 2

Verify Vouchers for Online Students Have Been Ordered

Verify vouchers have been ordered for online students for whom appropriate school day testing sites cannot be identified.

Assessment

10/03/22

12/30/22

Quarter 2

Track Requests for PSAT and SAT Accommodations

Verify that staff have begun to request PSAT and SAT accommodations.

Assessment

10/03/22

12/30/22

Data Collections and Grants

Quarter 2

Human Resources Data

Submit HR data.

Data Collections and Grants

11/02/22

04/27/23

Quarter 2

Submit EASI Application

If eligible, submit application for EASI (Empowering Action for School Improvement) grant funds and school improvement services.

Data Collections and Grants

10/01/22

12/09/22

Educator Effectiveness

Quarter 2

Submit Final Educator Evaluation Ratings from 2021-22 school year

Submit final 2021-22 overall educator final evaluation ratings and standard level evaluation ratings to CDE for all licensed personnel including teachers, SSPs, principals, and assistant principals in the HR collection.

Educator Effectiveness

10/01/22

12/14/22

Quarter 2

Conduct a review of current Educator Evaluation System

Review current evaluation system with supervisors/evaluators to identify areas for improvement/refinement, as well as identify areas that will require system wide updates per SB22-070 for the 2023-24 school year.

Educator Effectiveness

10/01/22

12/30/22

Quarter 2

Ongoing Observations and Feedback

Supervisors/evaluators provide ongoing observations and feedback as a part of the evaluation cycle for all teachers, SSPs, principals, and assistant principals.

Educator Effectiveness

10/01/22

12/30/22

Elementary

Quarter 2

Create and Implement READ Plans

Ensure elementary principals have supported diagnostic reading assessments for students identified with a significant reading deficiency and the creation of individual READ plans.

Elementary

10/01/22

12/30/22

Quarter 2

Implement School Readiness Plans

Monitor implementation of school readiness plans and assessments.

Elementary

10/01/22

12/30/22

Quarter 2

Submit Kindergarten School Readiness Data

Submit Kindergarten School Readiness data collection.

Elementary

10/01/22

12/30/22

Quarter 2

Ensure K-3 Educators Participate in READ Act Evidence Based Training Program

Ensure a plan is in development to allow K-3 educators to complete the evidenced based training program under the READ Act

Elementary

10/01/22

12/30/22

Quarter 2

Colorado READ Act

Ensure elementary principals have supported diagnostic reading assessments for students identified with a significant reading deficiency and the creation of individual READ plans.

Elementary

10/01/22

12/30/22

Quarter 2

School Readiness

Monitor implementation of school readiness plans and assessments

Elementary

10/01/22

12/30/22

Quarter 2

School Readiness

Submit Kindergarten School Readiness data collection.

Elementary

10/01/22

12/30/22

Schools of Choice

Quarter 2

Collect Charter School Renewal Applications

No later than December 1 of the year prior to the year in which a charter school contract expires, the charter board shall submit a renewal application to the local board of education.

Schools of Choice

09/01/22

11/01/22

kottenstette_b@cde.state.co.us

Quarter 2

Multi-District Online Certificification Application (1st Option)

Multi-district Online Certification application deadline for districts seeking certification (first option deadline)

Schools of Choice

10/01/22

01/02/23

Secondary

Quarter 2

Communicate Concurrent Enrollment Opportunities

Communicate all concurrent enrollment opportunities to students and families, referencing the district or authorizer policy.

Secondary

10/01/22

12/30/22

Quarter 2

Engage Stakeholders on Graduation Requirements

Engage the community and staff members in conversations about your graduation requirements. Inform high school students and families - especially in the class of 2022 - about your revised graduation requirements.

Secondary

10/01/22

12/30/22

UIP

Quarter 2

Submit UIPs for Public Posting

Submit updated school and district UIPs for public posting on SchoolView. Consider requirements around local board approval of plans for schools on Priority Improvement or Turnaround. CDE will review plans for schools/districts with Priority Improvement, Turnaround and ESSA CS identifications. Note school/district with a Performance plan type may qualify for biennial flexibility.

UIP

10/25/22

01/19/23

Quarter Three Actions

01/01/23

02/28/24

Assessment

Quarter 3

Verify CMAS Paper Materials Have been Requested

Verify any needed CMAS paper materials, including accommodation materials, have been requested (expected deadline: Jan. 27, 2023).

Assessment

01/02/23

01/27/23

Quarter 3

Submit Accommodations to College Board for PSAT/SAT

Verify that staff have submitted accommodations information to College Board for PSAT/SAT (January (exact date TBD) for College Board approved and February (exact date TBD) for state-allowed).

Assessment

01/02/23

02/28/23

Quarter 3

Prepare Technology Environments

Verify that technology environments have been prepared for all computer-based state testing.

Assessment

01/02/23

03/31/23

Quarter 3

Verify Completion of State Assessment Training and Complete Security Agreements

Verify that District Assessment Coordinators have scheduled and/or conducted state assessment administration training for staff and that security agreements have been signed and collected.

Assessment

01/02/23

03/31/23

Quarter 3

Verify Student CMAS Registrations and Create Computer-Based Sessions

Verify that student CMAS registrations have been updated as appropriate and that computer-based test sessions have been created as needed.

Assessment

01/02/23

03/31/23

Quarter 3

Assign CMAS Special Forms

Verify that staff have assigned CMAS special forms in PearsonAccessnext (e.g., accommodations, text-to-speech) as appropriate.

Assessment

01/02/23

03/31/23

Quarter 3

Communicate about Optional SAT Essay

Verify that high schools have distributed information about the optional SAT Essay to students and have facilitated registration for the SAT Essay for any students who want to take it.

Assessment

01/02/23

03/31/23

Quarter 3

Communicate about Optional Questionnaire for PSAT 10 and SAT

Verify that high schools have distributed information to students and parents and have obtained consent for those students who want to participate in the optional questionnaire for PSAT 10 and SAT.

Assessment

01/02/23

03/31/23

Quarter 3

Verify Data Respondents

Verify that data respondents have been assigned for all Student Biographical Data reviews.

Assessment

01/02/23

05/05/23

Quarter 3

Administer ACCESS for English language learners.

Administer ACCESS for English Language Learners

Assessment

01/09/23

02/10/23

Educator Effectiveness

Quarter 3

Mid-Year Reflection and conversations between evaluators and educators

Supervisors/evaluators of all licensed personnel (teachers, SSPs, and principals/assistant principals) have a mid-year conference to reflect on educator evaluation observations, data/evidence collected to date, discuss feedback and highlight areas of strength and needed growth. Make any adjustments to goals if needed. Supervisors/evaluators continue to conduct observations, collect evidence and give ongoing feedback for all teachers, SSPs, principals, and assistant principals through the end of the school year.

Educator Effectiveness

12/01/22

03/02/23

Elementary

Quarter 3

Colorado READ Act

Monitor K-3 teacher completion of the required teacher training for the READ ACt

Elementary

01/01/23

03/31/23

Schools of Choice

Quarter 3

Multi-District Online Certificification Amendments

Application window for submitting amendment to existing Multi-district Online Certification

Schools of Choice

01/02/23

03/31/23

Quarter 3

Multi-District Online Certificification Application (2nd Option)

Multi-district Online Certification application deadline for districts seeking certification (second option deadline)

Schools of Choice

01/02/23

03/31/23

Quarter 3

Local Board Resolution on Charter Renewal Application

The local board shall rule by resolution on the renewal application of a charter school no later than February 1 of the year in which the charter expires (or a mutually agreed upon date).

Schools of Choice

12/01/22

02/01/23

Quarter Four Actions

03/01/23

06/30/23

Assessment

100

Quarter 4

Verify Demographic Information

Verify demographic information for all state content assessments is updated in vendor systems as appropriate.

Assessment

04/01/23

05/12/23

101

Quarter 4

Review Student Biographical Data (SBD)

Participate in Student Biographical data (SBD) review for assessments.

Assessment

04/01/23

06/09/23

102

Quarter 4

Review Individual Student Level Data from 2022 Assessments

Review individual student level data from 2023 state assessments as they become available.

Assessment

04/03/23

07/28/23

103

Quarter 4

Administer CMAS and CoAlt Assessments

Administer CMAS and CoAlt assessments.

Assessment

04/10/23

04/28/23

104

Quarter 4

Administer PSAT and SAT

Administer PSAT for 9th- and 10th-graders and SAT for 11th graders

Assessment

04/12/23

04/28/23

105

Data Collection and Grants

106

Quarter 4

Prior Year End of Year Data

Finalize End of Year data.

Data Collections and Grants

05/05/23

12/01/23

107

Educator Effectiveness

108

Quarter 4

Finish Educator Evaluations and Set Preliminary Goals for Next Year

Finish all educator evaluation observations and evidence collection for the evaluation process. Ensure all evaluators conduct end-of-year conferences with their assigned educators to provide report on the final effectiveness rating. Present final written report and rating two weeks prior to the end of the school year. Set preliminary professional growth goals for next year.

Educator Effectiveness

04/01/23

06/30/23

109

Quarter 4

Complete EE Assurances for Educator Evaluations Systems

Complete Educator Effectiveness (EE) Assurances for Written Educator Evaluation Systems by July 1, 2023 to provide assurance that the district/BOCES is meeting all requirements outlined in State Board Rules for Written Evaluation Systems and indicate which evaluation system will be used to evaluate each category of licensed personnel for the 2023-24 school year.

Educator Effectiveness

04/01/23

06/30/23

110

Elementary

111

Quarter 4

Colorado READ Act

Submit READ data collection.

Elementary

04/01/23

06/30/23

112

Quarter 4

Colorado READ Act

Submit district READ Act budget request for the coming school year

Elementary

04/01/23

06/30/23

113

Quarter 4

Colorado READ Act

Monitor K-3 teacher completion of the required teacher training for the READ Act. Ensure teachers complete the training prior to the start of the 2022-2023 school year

Elementary

04/01/23

06/30/23

114

Schools of Choice

115

Quarter 4

Notification of Intent to Open Single District Online Program

July 1st-Deadline for notification to Office of Blended & Online Learning for districts who intend to operate a single district online program for the next school year

Schools of Choice

04/01/23

06/30/23

116

Secondary

117

Quarter 4

Improvement Planning for 2022-23

Review local data and begin adjusting UIP for next school year. Include stakeholders (e.g., accountability committee). State data in fall 2023 can be used to validate adjustments, when available.

UIP

04/01/23

06/30/23

118

UIP

119

Quarter 4

Improvement Planning for 2022-23

Review local data and begin adjusting UIP for next school year. Include stakeholders (e.g., accountability committee). State data in fall 2023 can be used to validate adjustments, when available.

UIP

04/01/23

06/30/23

120