PWB Board Meeting 2021 Plan
Month/TaskTopicTypeCommittee WorkBoard Packet Due DateCommitteeStaff contactStatusDecisionDoneOutcomeComments
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1
-January 2021
2
Welcome Chair Gardow, Member Stern
AdministrationDiscussionKarin BerkholtzFulltrue
3
Thanks to Chair Hutsell for his service to the Board
AdministrationDiscussionKarin BerkholtzFulltrue
4
Additional funding request: City of Connell
TraditionalDecisionConnie RiveraFullYestrueAddit'l funds request
5
Extension request: Consolidated Irrigation Dist. #14
TraditionalDecisionConnie RiveraFullYestrueExtension request
6
Legislative Session Prep: Trad. Program PWAA & bonds
LegislativeDecisiontrueExecKarin BerkholtzFullNotrue
7
Legislative Session Prep: Trad. Program $169M, no source
LegislativeDecisiontrueExecKarin BerkholtzFullYestrue
8
Legislative Session Prep: Fact sheets updates/materials
LegislativeDecisiontrueExecKarin BerkholtzFullYestrue
9
Digital equity & mapping
PresentationKing, MarkertFulltrue
10
PWB Appropriations overview
BudgetBriefingCindy ChavezFulltrue
11
Foster Pilot Program
PresentationKarin BerkholtzFulltrue
12
-February 2021
13
Loan extension request: Valley View Sewer District
TraditionalDecisionConnie RiveraFullYestrueExtension requestfor loan
14
Grant extension request: Port of Ilwaco
BroadbandDecisionSheila RichardsonFullYestrueExtension requestfor planning grant
15
Board committee structure/members: Amend, add deadline
PWB-wideDecisiontrueExecKarin BerkholtzFullYestrueproposed committee charters due 4/30/21
16
Board committee structure/members: Affirm
PWB-wideDecisiontrueExecKarin BerkholtzFullYestrue
17
Legislative session update
LegislativeBriefingKarin BerkholtzFulltrue
18
Biennial work plan
PWB-wideBriefingKarin BerkholtzFulltrue
19
Board member liability
AdministrationPresentationSandra Adix, ATGFulltrue
20
DWSRF Construction Loan prioritized project list
PresentationDOH DWSRFFulltrue
21
-February 2021 - Special
22
Policy/process: State match for federal funding
BroadbandDecisionSheila RichardsonFullYestruePolicy
23
-March 2021
24
Traditional Application Cycle Timeline
TraditionalDecisionConnie RiveraFullHoldtrueon hold until action to open cycle at future meeting
25
Contract Extension Request: PUD Grays Harbor #1
BroadbandDecisionSheila RichardsonFullYestrueExtension requestfor feasibility planning study
26
Legislative session update
LegislativeBriefingKarin BerkholtzFulltrue
27
Sync Update
SyncBriefingKarin BerkholtzFulltrue
28
-April 2021
29
Emergency policy revision
TraditionalDecisionConnie RiveraFullYestruePolicy
30
Broadband scoring criteria
BroadbandDecisiontrueBBSheila RichardsonFullYestruePolicyscoring criteria for 2021 BB funding cycle
31
Planning grant extension request: Port of Skagit
BroadbandDecisionSheila RichardsonFullYestrueExtension requestfor planning grant
32
Equity & Infrastructure: Dr. Johnson, Equity Office
BriefingKarin BerkholtzFulltrue
33
Legislative session update
LegislativeBriefingKarin BerkholtzFulltrue
34
-May 2021
04/27/21
35
Malden emergency requests
TraditionalDecisiontrueExecConnie RiveraFullYestrueEmergency request
36
Olympia contract extension
TraditionalDecisionConnie RiveraFullYestrue
37
Policy to waive loan penalty
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestruePolicy
38
Establish Traditional funding cycle allocations
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrueOpen cyclerelated to opening Trad. funding cycle
39
Open Traditional funding cycle
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrueCycle open: 5/10/21 close: 7/9/21
40
2020 submitted applications removed from website
BroadbandDecisiontrueBB
Exec
Sheila RichardsonFullYestruerelated to project info posting for objection policy
41
Project information posting for objection policy
BroadbandDecisiontrueBB
Exec
Sheila RichardsonFullYestruePolicy
42
Public Records Request - third party notification policy
BroadbandDecisiontrueBB
Exec
Sheila RichardsonFullYestruePolicy
43
Extend lobbyist contracts
AdministrationDecisiontrueExecKarin BerkholtzFullYestruecontract renewed through 6/30/23
44
Board facilitator contract
AdministrationDecisiontrueExecKarin BerkholtzFullYestrueEdge Advisory Group
45
Sync facilitator contract
AdministrationDecisiontrueExecKarin BerkholtzFullYestrueEdge Advisory Group
46
Broadband unserved definition
BroadbandDecisiontrueBBSheila RichardsonFullYestrue
47
Discussion with State Treasurer Pellicciotti
LegislativePresentationKarin BerkholtzFulltrue
48
Ellensburg, CenterFuse: Schactler, Reich
BroadbandPresentationSheila RichardsonFulltrue
49
Sync Update: Program will continue
SyncInformationalKarin BerkholtzFulltrueSB5403 signed into law, extending Sync until 6/30/25
50
-June 2021
05/25/21
51
Celebrate Legislative Infrastructure Champions
LegislativeOthertrueExecKarin BerkholtzFulltrue
52
Recognize departing board members
AdministrationOthertrueExecKarin BerkholtzFulltrue
53
Stakeholder discussion
LegislativeDiscussionKarin BerkholtzFulltrue
54
After Action Review: Introduction
BroadbandInformationaltrueBBSheila RichardsonFulltrue
55
Bid set-aside policy
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestruePolicyset-aside policy renamed bid set-aside, retain balance, raise request max
56
-July 2021
06/29/21
57
E. Wenatchee contract extension
TraditionalDecisiontrueTradConnie RiveraFullYestrueExtension request
58
Port Orchard Emergency funding request
TraditionalDecisiontrueTradConnie RiveraFullYestrueEmergency request
59
Construction Cycle After Action Review (AAR)
BroadbandDecisiontrueBBSheila RichardsonFullYestrue
60
Bid set-aside policy for state funding
BroadbandDecisiontrueBBConnie RiveraFullYestruePolicyestablished with $1.3M, loans with request limit of $0.5M
61
Bid set-aside policy for federal funding
BroadbandDecisiontrueBBConnie RiveraFullYestruePolicyestablished with $2M, grants with request limit of $0.5M
62
Financial information data policy
BroadbandDecisiontrueBBSheila RichardsonFullYestruePolicy
63
Authorize new Broadband federal funding program
BroadbandDecisiontrueBBConnie RiveraFullYestrue
64
Open Broadband federal funding cycle
BroadbandDecisiontrueBBConnie RiveraFullYestrueSet cycle datesgrants, cycle opens 7/14/21 & closes 10/1/21
65
Lobbyist request for proposal (RFP)
AdministrationDecisiontrueExecConnie RiveraFullYestrue
66
Introduction to PWAA revenue streams
AdministrationTrainingCindy ChavezFulltrue
67
Broadband stakeholder discussion
LegislativeDiscussionKarin BerkholtzFulltrue
68
-August 2021
07/27/21
69
King County Water District extension
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrueExtension request
70
Beacon Hill Water & Sewer Dist. Emergency funding request
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrueEmergency request
71
Pre-Construction Applications-Rating
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrue5 applications approved pending passing other eligibility requirements
72
Construction Applications-Funds transfer
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrue
73
Construction Applications-Rating
TraditionalDecisiontrueExec
Trad
Connie RiveraFullYestrue38 applications approved pending passing other eligibility requirements
74
2022 Budget & policy requests
LegislativeDecisiontrueBB
Comm
Exec
Trad
Karin BerkholtzFullYestrueRequests submitted to OFM via COM
75
Authorize Executive Committee to work with staff to develop Budget & Policy requests
LegislativeDecisiontrueExecKarin BerkholtzFullYestrueAffirmed
76
-September 2021
08/31/21
77
Lobbyist RFP: Approve contract
AdministrationDecisiontrueExecKarin BerkholtzFullYestrueApproved
78
Affirm decision packages & agency request legislation
LegislativeDecisiontrueExecKarin BerkholtzFullYestruePolicy3 DPs and 3 ARLs affirmed
79
Affirm Member Trask to join Executive Committee
AdministrationDecisionKarin BerkholtzFullYestrueN/ASharon Trask affirmed as county rep to Exec Cmte
80
Affirm Member Rowe to Broadband Committee Chair
AdministrationDecisionKarin BerkholtzFullYestrueN/AGary Rowe affirmed as BB Cmte chair
81
Public Use Policy
BroadbandDecisiontrueBB
Exec
Karin BerkholtzFullYestruePolicyApproved
82
Revise Third-party notification
BroadbandDecisiontrueBB
Exec
Connie RiveraFullYestruePolicyApproved
83
Project presentation: Skykomish
BroadbandPresentationtrueBBSheila RichardsonFull
84
-October 2021 - Annual Retreat
09/28/21
85
-Retreat Topics:
86
Retreat facilitated by Anita Paige
Karin BerkholtzFulltrue
87
-Meeting Topics:
88
Affirm 2022 priorities
LegislativeDiscussionKarin BerkholtzFullYestrueN/AAuthorize Exec and Cmtns Cmtes to work with staff and lobbyist on messaging
89
Authorize Exec & Communications Committees to work w/ lobbyist/staff on messaging & preparations for session
LegislativeDecisiontrueExecKarin BerkholtzFullYestrue
90
Affirm committee assignments
AdministrationDecisiontrueBB
Comm
Exec
TA
Trad
Karin BerkholtzFullYestrue
91
Confirm 2022 board meeting calendar
AdministrationDecisiontrueExecKarin BerkholtzHalfHoldN/ARefine and revisit in November
92
93
-November 2021
94
Extension Requests (as part of Consent Agenda)
TraditionalDecisiontrue10/26/21TradKarin BerkholtzFullYestrueExtension request4 pre-construction & 1 emergency extensions
95
Confirm 2022 board meeting calendar
AdministrationDecisiontrue10/26/21ExecKarin BerkholtzFullYestruePolicyContinued from Oct 1 meeting
96
Facilitated dialogue Board roles/responsibilities: Anita Paige
AdministrationDiscussiontrue10/26/21ExecKarin BerkholtzFullYestrueContinue at Dec 3 board meetingNext steps from Sep 30 retreat
97
Valley Water District, Emergency Request
Decisiontrue10/26/21TradJason FreezeFullYestrueEmergency request$1M loan approved
98
Affirming PWB representation to CARB
AdministrationDecisiontrue10/26/21ExecKarin BerkholtzFullYestrue
99
-December 2021
100
Contracts, status, de-obligations, status of emergency funds
BudgetInformational11/23/21Cindy ChavezThree QuarterNoThis will be a quarterly report
101
Funding recommendation and authorizing moving down the list of projects that meet threshold
BroadbandDecisiontrue11/23/21BBSheila RichardsonThree QuarterYes
102
-Pending Assignment
103
MOU between PWB, WSBO, CERB
BroadbandInformationalKarin BerkholtzEmptylead is WSBO
104
MOU between PWB and COM
AdministrationDiscussiontrueExecKarin BerkholtzQuarterpending roles and responsibilities work
105
Affirm committee charters
AdministrationDecisiontrueBB
Comm
Exec
TA
Trad
Karin BerkholtzThree Quarterpending roles and responsibilities work
106
-Future Considerations
107
TBA
108
*** NOTE: This is a living document, updated as needed.
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