| 1 | | | | | | | | | | | | | | | | | | | | | |
| 2 | #NO MATCH | 03/27/20 | 03/17/20 | 6 | Friday | Friday | 1 | Production Schedule | Esau Task | | | Confirm payment dates for Bubbled groups for Summer and Fall |
| International and CalWORKS students. Notify Fai Fong with update. |  | Esau Tovar | Esau Tovar | Fai Fong | | | | ITHelp | | |
| 3 | #NO MATCH | 03/29/20 | 03/19/20 | 1 | Sunday | Sunday | 1 | Production Schedule | Communication-Student | | | SSSP requirements completion deadline for new students |
| Email students to alert them 2 weeks before deadline | | Esau Tovar | Esau Tovar | Fai Fong | Wendy Liu | Cleve Barton, Jose Hernandez | | ITHelp | | |
| 4 | #NO MATCH | 03/30/20 | 03/30/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Term Date | | | Summer Schedule of Classes posted online |
| Check Online Searchable schedule, CC, SMC GO, and College Scheduler |  | Academic Affairs, MIS | Esau Tovar | | | Jose Hernandez | | | | |
| 5 | #NO MATCH | 04/01/20 | 03/22/20 | 4 | Wednesday | Wednesday | 1 | Production Schedule | Enrollment Task | | | Release enrollment dates for Summer/Fall to students |
| Post on Corsair Connect and email them through TargetX | | Esau Tovar, Fai Fong, MIS | Esau Tovar | Fai Fong | Marc Drescher, Wendy Liu | Cleve Barton, Jose Hernandez | | ITHelp | | |
| 6 | #NO MATCH | 04/20/20 | 04/16/20 | 2 | Monday | Monday | 1 | Production Schedule | Senior Specialist Task | | | Update Admissions and Enrollment websites |
| Do a thorough review of Admissions website content in preparation for summer/fall enrollment. Due no later than Friday of this week. | | Michael Dammer, Jose Hernandez | Esau Tovar | Michael Dammer | | Jose Hernandez | | | | |
| 7 | #NO MATCH | 04/20/20 | 04/10/20 | 2 | Monday | Monday | 1 | Production Schedule | Communication-Student | | | Enrollment reminder campaigns setup. Cleve prepares the email messages content and sets up the automated 3-message enrollment reminder campaign (day before enrollment appointment; day after if missed; 5 days after if missed). Schedule SMS for day before appointment, too. |
| Prepare no later than one week before enrollment starts | | Esau Tovar, Cleve Barton | Esau Tovar | Fai Fong | | Cleve Barton | | | | |
| 8 | #NO MATCH | 04/27/20 | 04/27/20 | 2 | Monday | Monday | 1 | Production Schedule | Enrollment Task | | | Continuing Student Enrollment begins Summer/Fall |
| | | | Esau Tovar | Fai Fong | Marc Drescher, Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | |
| 9 | #NO MATCH | 04/27/20 | 04/17/20 | 2 | Monday | Monday | 1 | Production Schedule | Informational | | | Begin Summer/Fall parking permit sales in Corsair Connect |
| When enrollment starts | | MIS, Chashier's | Esau Tovar | | Marc Drescher, Wendy Liu | | | ITHelp | | |
| 10 | #NO MATCH | 05/04/20 | 05/04/20 | 2 | Monday | Monday | 1 | Production Schedule | Term Date | | | New Student Enrollment begins for Summer/Fall |
| | | | Esau Tovar | Fai Fong | Marc Drescher, Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | |
| 11 | -6 | 05/12/20 | 05/12/20 | 3 | Tuesday | Tuesday | 1 | Production Schedule | Term Date | | | Enrollment for HS Concurrent Students begins at 7 am |
| Students must have been prescribed courses and may enroll only in those | | | Esau Tovar | Fai Fong | Marc Drescher, Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | |
| 12 | -6 | 05/12/20 | 05/12/20 | 3 | Tuesday | Tuesday | 1 | Production Schedule | Term Date | | | Default enrollment date at 8 am |
| | | | Esau Tovar | Fai Fong | Marc Drescher, Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | |
| 13 | -5 | 05/18/20 | 05/16/20 | 2 | Monday | Monday | 1 | Production Schedule | Student Communication | | | Student communication: Summer fees payment deadline is in 2 weeks reminder |
| Deadline occurs in two weeks' time. Prepare communication plan and data requests to send email, robo-call, and text. Cleve promotes 2 weeks ahead. | | Esau Tovar | Esau Tovar | | | Cleve Barton, Jose Hernandez | | | | |
| 14 | -2 | 06/08/20 | 06/08/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Enrollment Task | | | Open Seat Notification List notifications expire after today at 12:00:01 am |
| | | | Esau Tovar | | | | | | | |
| 15 | -2 | 06/08/20 | 06/08/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Student Communication | | | Summer Wait List Open today at 12:01 am |
| | | | Esau Tovar | | | | | | | |
| 16 | -2 | 06/08/20 | 06/05/20 | 2 | Monday | Monday | 1 | Production Schedule | Communication-Student | | | Student Communication: Summer Wait Pool launches today |
| Occurs two weeks before the term starts (-14 Days). Cleve to send reminder. | | Esau Tovar | Esau Tovar | | | Cleve Barton, Jose Hernandez | Info Management | ITHelp | | |
| 17 | -2 | 06/10/20 | 06/10/20 | 4 | Wednesday | Wednesday | 1 | Dates and Deadlines | Term Date | | | Summer fees due today by 7 PM. Postponement of fees not available. |
| | | | Esau Tovar | | | | | | | |
| 18 | -2 | 06/10/20 | 06/10/20 | 4 | Wednesday | Wednesday | 1 | Production Schedule | MIS Task | | | Summer fees due today by 7 PM. Postponement of fees not available. |
| Two weeks before start of term. MIS executes nonpayment drop tonight shortly after 7 pm and notifies students. Enrollment ceases at 7 pm and resumes at 6:30 am tomorrow. | | MIS; Marc Drescher;Fai Fong; Brian Pena | Esau Tovar | Fai Fong | Marc Drescher, Wendy Liu | Jose Hernandez, Michael Dammer | Info Management | ITHelp | | |
| 19 | -1 | 06/15/20 | 06/05/20 | 2 | Monday | Monday | 1 | Production Schedule | MIS Task | | | Generate and post Authorization (add) Codes for Summer |
| Monday night before the session begins | | Marc Drescher; info_mgmt; Brian Pena; Wendy Liu | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 20 | -1 | 06/18/20 | 06/16/20 | 5 | Thursday | Thursday | 1 | Production Schedule | Communication-Faculty | | | Update and send Fall A&R Faculty Guide email to all faculty and Positive Attendance instructions to impacted faculty |
| Email from Admissions to faculty, on Thursday of Week -1 | | Esau Tovar; Jose Hernandez | Esau Tovar | | | Jose Hernandez | | | | |
| 21 | 1 | 06/21/20 | 06/21/20 | 1 | Sunday | Sunday | 1 | Dates and Deadlines | Term Date | | | End of web enrollment for Online, Hybrid, and To Be Arranged Hours classes (10 pm) |
| For online, hybrid and Arranged Hour classes, enrollment ends the Sunday night before the term/semester begins. On ground classes remain open to student self-enrollment until the night before the SECOND class meeting unless the class is 90% full, then it appears closed to the students. | | | Esau Tovar | | | | | | | |
| 22 | 1 | 06/21/20 | 06/21/20 | 1 | Sunday | Sunday | 1 | Production Schedule | MIS Task | | | Deadline to enroll in Online, Hybrid, and To Be Arranged Hours classes (10 pm) |
| For online, hybrid and Arranged Hour classes, enrollment ends the Sunday night before the term/semester begins. On ground classes remain open to student self-enrollment until the night before the SECOND class meeting unless the class is 90% full, then it appears closed to the students. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 23 | 1 | 06/21/20 | | 1 | Sunday | Sunday | 1 | | | | | First week of Summer - Sunday |
| | | | Esau Tovar | | | | | | | |
| 24 | 1 | 06/22/20 | 06/22/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Term Date | | | 6-Week and 8-Week Summer Sessions start |
| | | | Esau Tovar | | | | | | | |
| 25 | 1 | 06/22/20 | 06/22/20 | 2 | Monday | Monday | 1 | Production Schedule | Term Date | | | 6-Week and 8-Week Summer Sessions start |
| | | | Esau Tovar | | | Jose Hernandez | | | | |
| 26 | 1 | 06/24/20 | 06/19/20 | 4 | Wednesday | Wednesday | 1 | Production Schedule | Communication-Faculty | | | Send Census verification reminders to faculty |
| Notify Wednesday of Week 1. Census day is Monday of Week 2 for 6-Week session. MIS to setup reminder in the faculty portal starting Week 1 (the yellow stickies). | | Esau Tovar; Jose Hernandez; Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 27 | 1 | 06/26/20 | 06/26/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Clear rosters of "no shows." Last day to verify is Sunday. |
| | | | Esau Tovar | | | | | | | |
| 28 | 2 | 06/28/20 | 06/28/20 | 1 | Sunday | Sunday | 1 | Dates and Deadlines | Term Date | | | Deadline to clear "no show" students from summer classes. |
| | | | Esau Tovar | | | | | | | |
| 29 | 2 | 06/29/20 | 06/29/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Term Date | | | Placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, and Physics launched on mProfessor for 6 and 8-Week session. |
| Launched on Monday of Week 2. Due Friday of Week 3. Display reminder in mProfessor to all relevant classes. | | | Esau Tovar | | | | | | | |
| 30 | 2 | 06/29/20 | 06/24/20 | 2 | Monday | Monday | 1 | Production Schedule | Term Date | | Monday of Week 2 | | | Esau Tovar | | | Jose Hernandez | | | | |
| 31 | 2 | 06/29/20 | 06/19/20 | 2 | Monday | Monday | 1 | Production Schedule | MIS Task | | | Launch placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, Physics on mProfessor for second 6 and 8-Week sessions. MIS to also display reminders on the faculty portal as soon the rosters are launched. Reminders should remain until the instructor submits the roster. |
| Launch on Monday of Week 2. Due Friday of Week 3. Display reminder in mProfessor to all relevant classes. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 32 | 2 | 06/30/20 | 06/20/20 | 3 | Tuesday | Tuesday | 1 | Production Schedule | MIS Task | | | Print "To Be Arranged" rosters and forward to Esau Tovar |
| Print on Week 2. Due to Esau Tovar by instructors on Friday of Week 9 | | MIS, Ace Gheorghiu, Esau Tovar | Esau Tovar | Alice Gheorghiu | | Jose Hernandez | Info Management | ITHelp | | |
| 33 | 2 | 06/30/20 | 06/20/20 | 3 | Tuesday | Tuesday | 1 | Production Schedule | MIS Task | | | First National Student Clearinghouse submission |
| Tuesday of Week 2. First of 2 submissions for summer. | | MIS, Esau Tovar | Esau Tovar | Brian Pena | Jane Yongjian, Marc Drescher, Wendy Liu | Michael Dammer | Info Management | ITHelp | | |
| 34 | 2 | 07/03/20 | 07/03/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Fourth of July Holiday (campus closed) |
| Legal holiday | | | Esau Tovar | | | | | | | |
| 35 | 3 | 07/10/20 | 07/10/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, Physics, and IxD due on mProfessor for 6 and 8-Week sessions. |
| Launched on Monday of Week 2. Due Friday of Week 3. | | | Esau Tovar | | | | | | | |
| 36 | 3 | 07/10/20 | 06/30/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | Placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, Physics and IxD due on mProfessor for second 6 and 8-Week sessions. |
| Launched on Monday of Week 2. Due Friday of Week 3. Jose G. Hernandez to remind faculty. | | Marc Drescher; info_mgmt; Brian Pena; Jose Hernandez | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 37 | 4 | 07/15/20 | 07/15/20 | 4 | Wednesday | Wednesday | 1 | Dates and Deadlines | MIS Task | | | Summer refund run for all summer sessions |
| Wednesday of Week 4 | | | Esau Tovar | | | | Info Management | | | |
| 38 | 4 | 07/15/20 | 07/05/20 | 4 | Wednesday | Wednesday | 1 | Production Schedule | MIS Task | | | Summer refund run for all summer sessions |
| Wednesday of Week 4 | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | | Info Management | ITHelp | | |
| 39 | 5 | 07/20/20 | 07/07/17 | 2 | Monday | Monday | 1 | Production Schedule | MIS Task | | | First (of 2) National Student Clearinghouse Degree Verify file transmission |
| Friday of Week 4. DegreeVerify file contains all students to whom a degree has been granted in Spring. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena, Jane Yongjian | Marc Drescher, Wendy Liu | Estela Ruezga, Michael Dammer | Info Management | ITHelp | | |
| 40 | 5 | 07/21/20 | 07/21/20 | 3 | Tuesday | Tuesday | 1 | Dates and Deadlines | Term Date | | | No further enrollment transactions allowed for 6-Week Session on or about today. Check Corsair Connect for section-specific deadline. Late drops only for verifiable extenuating circumstance with instructor approval |
| 75% of term | | | Esau Tovar | | | | | | | |
| 41 | 5 | 07/24/20 | 07/24/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Final grade rosters for second 6-Week classes are launched. Display reminders on mProfessor when rosters are launched and keep them active until instructor submits grades. |
| Available on Friday of Week 5. Due on Friday of Week 7 | | | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 42 | 5 | 07/24/20 | 07/14/20 | 6 | Friday | Friday | 1 | Production Schedule | Esau Task | | | Create Winter and Spring 2020 ISIS Calendars |
| Create Calendar, update of fees, and School Information screen (notify MIS). | | Esau Tovar | Esau Tovar | | | | | | | |
| 43 | 5 | 07/24/20 | 07/14/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | Final grade rosters for first 6-Week classes are launched. Display a reminder on mProfessor and keep it until the faculty member submits grades. |
| Available on Friday of Week 5. Due on Friday of Week 7 | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 44 | 6 | 07/27/20 | 07/27/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Term Date | | | Finals for 6-Weeks classes held on last day of class this week |
| | | | Esau Tovar | | | | | | | |
| 45 | 6 | 07/31/20 | 07/31/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | First 6-Week Summer Session ends |
| Friday of Week 6 | | | Esau Tovar | | | | | | | |
| 46 | 6 | 07/31/20 | 07/31/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | No further enrollment transactions allowed for 8-Week Session on or about today. Check Corsair Connect for section-specific deadline. Late drops only for verifiable extenuating circumstance with instructor approval |
| 75% of term | | | Esau Tovar | | | | | | | |
| 47 | 6 | 07/31/20 | 07/21/20 | 6 | Friday | Friday | 1 | Production Schedule | Term Date | | | First 6-Week Summer Session ends |
| Friday of Week 6 | | | Esau Tovar | | | Jose Hernandez | | | | |
| 48 | 7 | 08/03/20 | 07/07/17 | 2 | Monday | Monday | 1 | Production Schedule | MIS Task | | | Second (of 2) National Student Clearinghouse Degree Verify file transmission |
| Friday of Week 6. DegreeVerify file contains all students to whom a degree has been granted in Spring. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena, Jane Yongjian | Marc Drescher, Wendy Liu | Estela Ruezga, Michael Dammer | Info Management | ITHelp | | |
| 49 | 7 | 08/07/20 | 08/07/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Final grade rosters for first 6-Week session are due |
| Available on Friday of Week 5. Due on Friday of Week 7 | | | Esau Tovar | | | | | | | |
| 50 | 7 | 08/07/20 | 08/07/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | "To Be Arranged" rosters for first 6-Week session are due to Esau Tovar |
| Printed on Tuesday of Week 2. Due to Ann Marie on Friday of Week 7. | | | Esau Tovar | | | | | | | |
| 51 | 7 | 08/07/20 | 08/07/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Final grade rosters for 8-Week classes are launched |
| Available on Friday of Week 7. Due on Friday of Week 9. | | | Esau Tovar | | | | | | | |
| 52 | 7 | 08/07/20 | 07/28/20 | 6 | Friday | Friday | 1 | Production Schedule | Jose H Task | | | Final grade rosters for first 6-Week session are due |
| Available on Friday of Week 5. Due on Friday of Week 7 | | Esau Tovar | Esau Tovar | | | Jose Hernandez | | ITHelp | | |
| 53 | 7 | 08/07/20 | 07/28/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | "To Be Arranged" rosters for first 6-Week session are due to Esau Tovar |
| Printed on Tuesday of Week 2. Due to Esau Tovar on Friday of Week 7. | | Esau Tovar | Esau Tovar | | | Jose Hernandez | | ITHelp | | |
| 54 | 7 | 08/07/20 | 07/28/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | Final grade rosters for 8-Week classes are launched. Reminders messages are displayed in mProfessor and remain until instructor submits grades. |
| Available on Friday of Week 7. Due on Friday of Week 9. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 55 | 8 | 08/10/20 | 08/10/20 | 2 | Monday | Monday | 1 | Dates and Deadlines | Term Date | | | Finals for 8-Week classes held on last day of class this week |
| | | | Esau Tovar | | | | | | | |
| 56 | 8 | 08/14/20 | 08/14/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | 8-Week Summer Session ends |
| | | | Esau Tovar | | | | | | | |
| 57 | 8 | 08/14/20 | 08/04/20 | 6 | Friday | Friday | 1 | Production Schedule | Term Date | | | 8-Week Summer Session ends |
| | | | Esau Tovar | | | Jose Hernandez | | | | |
| 58 | 8 | 08/14/20 | 08/04/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | End of Term National Student Clearinghouse Submission |
| Submission 2 of 2; Last day of 8-Week Session | | Marc Drescher; info_mgmt; Brian Pena; Stacy Neal | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Michael Dammer | Info Management | ITHelp | | |
| 59 | 9 | 08/21/20 | 08/21/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | Final grade rosters for 8-Week session are due. Positive attendance rosters due. |
| Available on Friday of Week 7. Due on Friday of Week 9. | | | Esau Tovar | | | | | | | |
| 60 | 9 | 08/21/20 | 08/21/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | "To Be Arranged" rosters for 8-Week session are due to Esau Tovar |
| Printed on Tuesday of Week 2. Due to Esau Tovar on Friday of Week 9. | | | Esau Tovar | | | | | | | |
| 61 | 9 | 08/21/20 | 08/11/20 | 6 | Friday | Friday | 1 | Production Schedule | Jose H Task | | | Final grade rosters for 8-Week session are due |
| Available on Friday of Week 7. Due on Friday of Week 9. | | Marc Drescher; info_mgmt; Brian Pena; William Bloom | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 62 | 9 | 08/21/20 | 08/11/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | "To Be Arranged" rosters for 8-Week session are due to Esau Tovar |
| Printed on Tuesday of Week 2. Due to Esau Tovar on Friday of Week 9. | | Esau Tovar | Esau Tovar | | | | Info Management | | | |
| 63 | 10 | 08/28/20 | 08/18/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | Final grade run for entire summer session |
| One week after grades for 8-week session are due. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |
| 64 | 10 | 08/28/20 | 08/18/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | One week after grades for 8-week session are due. | | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | | Info Management | ITHelp | | |
| 65 | 10 | 08/28/20 | 08/28/20 | 6 | Friday | Friday | 1 | Dates and Deadlines | Term Date | | | | | Esau Tovar | | | | Info Management | | | |
| 66 | 10 | 08/28/20 | 08/18/20 | 6 | Friday | Friday | 1 | Production Schedule | MIS Task | | | Run Financial Aid Return to Title IV report |
| Post in faculty portal notices for faculty who have a financial aid student who received all F’s in their classes. Verify last participation date. Admissions notifies instructors to check mProfessor. Jose Hernandez to notify instructors. | | Marc Drescher; info_mgmt; Brian Pena; Jose Hernandez | Esau Tovar | Brian Pena | Marc Drescher, Wendy Liu | Jose Hernandez | Info Management | ITHelp | | |