2021-22 School Leader Integrated Timeline
QuarterTask NameDescriptionTopicStartFinish
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1
Quarter One Actions
2
Accountability
3Quarter 1
Expected Request to Reconsider Window
During the accountability pause, schools and districts on accountability clock may apply to change their plan type through an amended request to reconsider process, including a review of state and local data and a qualitative portion (e.g., UIP, site visit).Accountability08/16/2109/30/21
4Quarter 1
Accountability Committee Involvement in UIP
Ensure School Accountability Committee is involved in revising the UIP and providing input on budgets.Accountability07/01/2109/30/21
5
Assessment
6Quarter 1
Identify School Assessment Coordinator and School Technology Coordinator
Ensure your school has an appointed school assessment coordinator and school technology coordinator.Assessment07/01/2109/30/21
7Quarter 1
Develop a Policy on How Parents May Excuse their child(ren) from the state assessments
LEPs: Adopt and implement a policy and implement LEP's procedure by which a student's parent(s) may excuse the student from participating in one or more of the state assessments.Assessment07/01/2109/30/21
8Quarter 1
Develop a Policy to Request Paper Form of State Assessment
LEPs: Adopt and implement a written policy by which the local education provider will decide whether to request the paper form of the state assessments.Assessment07/01/2109/30/21
9Quarter 1
Communicate Assessment Schedule
Distribute and post written information regarding the assessments to be administered during the school year inclduing an assessment calendar.Assessment07/01/2109/30/21
10Quarter 1
Share 2021 Individual State Assessment Results
Distribute 2021 state assessment results to educators and parents. Confidential individual student reports can be shared with parents as soon as they are available. Aggregated and individual student level results may be used internally for informational planning purposes before results are publicly released.Assessment07/14/2110/01/21
11Quarter 1
Update Student Demographic Data
Update student interchange with accurate demographic data in preparation for initial pre-ID rostering of ACCESS for ELLs (November), CMAS/CoAlt (based on October count data) and PSAT grades 9 & 10 and SAT (based on October count data) assessments.Assessment09/01/2112/15/21
12
Educator Effectiveness
13Quarter 1
Evaluation System Training for Educators New to Building
Provide a full and comprehensive training on the district's evaluation system to all new educators (i.e., teachers, SSPs, and assistant principals) in your building.Educator Effectiveness07/01/2109/30/21
14Quarter 1
Orient Returning Educators on Educator Evaluation System Changes
Provide re-orientation training for all licensed personnel (i.e., principals, assistant principals, teachers and special services providers) on the district's educator evaluation system and highlight any changes in process or measures of student learning/outcomes that will take place for the school year.Educator Effectiveness07/01/2109/30/21
15Quarter 1
Self-Reflection on Practice and Progress within Evaluation System
Engage principals, assistant principals, teachers and special services providers in self-reflection on their practice and progress from last year (with another self-assessment building on last year’s evaluation).Educator Effectiveness07/01/2109/30/21
16Quarter 1
Revisit Educator Evaluation Professional Goals
Revisit educator evaluation professional goals with any teachers or SSPs you missed at the end of last year.Educator Effectiveness07/01/2109/30/21
17Quarter 1
Support evaluators and educators in evaluation process
Train and support evaluators and educators in the upcoming evaluation process as needed (e.g., common understanding of evaluation processes, measures of student learning/outcomes to be used for the 2021-22 school year, inter-rater reliability, and connections to district and school initiatives)Educator Effectiveness07/01/2110/01/21
18
Elementary
19Quarter 1
Kindergarten School Readiness
Plan for implementation of school readiness assessment and plans.Elementary07/01/2108/30/21
20Quarter 1
Colorado READ Act
Plan for READ assessment process.Elementary07/01/2108/30/21
21Quarter 1
Colorado READ Act
Check the READ Act and School Readiness webpages for upcoming training information.Elementary07/01/2108/30/21
22Quarter 1
Colorado READ Act
Ensure all K-3 students have been assessed for significant reading deficiencies and individual READ plans are initiated and/or revised as needed (READ Act).Elementary07/01/21Within 90 days from the first day of school
23Quarter 1
Conduct School Readiness Assessments and Implement Plans
Support kindergarten teachers with school readiness plan and assessment process.Elementary07/01/2109/30/21
24Quarter 1
Conduct READ Assessments and Implement Plans
Ensure all K-3 students have been assessed for significant reading deficiencies and individual READ plans are initiated and/or revised as needed (READ Act).Elementary07/01/2109/30/21
25Quarter 1
Kindergarten School Readiness
Support kindergarten teachers with school readiness plan and assessment processElementary07/01/21Within 60 days from the first day of school
26
Schools of Choice
27Quarter 1
Charter Policy to Request Paper Form of State Assessment
Charter principals: Adopt and implement a written policy by which the local education provider will decide whether to request the paper form of the state assessments. (Authorizer deadline is 1/28/22, so backwards plan to ensure timely communication of plans with authorizer)Schools of Choice07/01/2112/20/21
28Quarter 1
Charter Communication on Assessment Schedule
Charter principals: Distribute and post written information regarding the assessments to be administered during the school year including an assessment calendar (recommendation: coordinate first with authorizer)Schools of Choice07/01/2109/30/21
29Quarter 1
Charter Policy for Student Excusal from State Assessments
Charter principals: Adopt and implement a written policy and procedure by which a student’s parent(s) may excuse the student from participating in one or more of the state assessments. (recommendation: coordinate first with authorizer)Schools of Choice07/01/2109/30/21
30
Secondary
31Quarter 1
Implement and Communicate Graduation Guidelines Requirements
Continue to communicate to students and families your graduation requirements (aligned with Graduation Guidelines). Note that Graduation Guidelines goes into effect for students graduating in the 2021-22 school year, including 5th years from AYG 2021 and all students with AYG 2022 and beyond, including 3-year graduates.Secondary07/01/2109/30/21
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UIP
33Quarter 1
Implement UIP and Monitor Progress
Implement action plan in school UIP. Review interim measures and implementation benchmarks and adjust plan accordingly.UIP07/01/2106/30/21
34Quarter 1
Submit UIPs for Public Posting
Submit updated school and UIPs for public posting on SchoolView. CDE will review plans for schools with Priority Improvement, Turnaround and ESSA CS identifications. Note school/district with a Performance plan type may qualify for biennial flexibility.UIP07/01/2110/15/21
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36
Quarter Two Actions
37
Assessment
38Quarter 2
Verify Requests for Extended CMAS (Math and ELA) Testing Windows Have Been Submitted
Verify that requests for extended CMAS Mathematics and ELA online testing windows needed to accommodate for technology capacity have been submitted by Dec. 15. CMAS Mathematics and ELA testing should be completed during the three week window in April with extensions requested only in those cases when district technology capacity requires additional online testing groups that prevents testing from being completed in that window.Assessment10/01/2112/15/21
39Quarter 2
Verify Requests for Early High School CMAS (Science) Testing Windows Have Been Submitted.
Verify that requests for early testing windows for high school CMAS Science have been submitted by Dec. 15.Assessment10/01/2112/15/21
40Quarter 2
Verify Unique Accommodation Requests Have Been Submitted
Verify that Unique Accommodations Requests, if needed, have been submitted by Dec. 15.Assessment10/01/2112/15/21
41Quarter 2
Verify Testing Centers for PSAT and SAT
Verify that high schools have been established as testing centers for PSAT and SAT. Online schools will need to identify brick-and-mortar sites for school day testing.Assessment10/01/2112/31/21
42Quarter 2
Verify Vouchers for Online Students Have Been Ordered
Verify vouchers have been ordered for online students for whom appropriate school day testing sites cannot be identified.Assessment10/01/2112/31/21
43Quarter 2
Track Requests for PSAT and SAT Accommodations
Verify that staff have begun to request PSAT and SAT accommodations .Assessment10/01/2112/31/21
44
Educator Effectiveness
45Quarter 2
Submit Final Educator Evaluation Ratings from 2020-21 school year
Submit final 2020-21 educator evaluation ratings for all licensed personnel, whom you have evaluated, to your district for inclusion in the HR collection to CDE.Educator Effectiveness10/01/2112/31/21
46Quarter 2
Ensure evaluators conducting observations in support of educator evaluations
Ensure all supervisors/evaluators of licensed personnel (i.e., teachers, SSPs, and principals/assistant principals) are conducting and calibrating observation data aligned with school/district practices and corresponding standards and elements. Provide ongoing/timely feedback to educators. Identify initial areas of educator strength, opportunities for growth, and any support needed.Educator Effectiveness10/01/2112/31/21
47Quarter 2
Participate in district review of 2020-2021 Educator Evaluation System
Supervisors/evaluators conduct a review of outcomes, observations, collect evidence and give ongoing feedback for all teachers and special service providers.Educator Effectiveness10/01/2112/31/21
48
Elementary
49Quarter 2
Colorado READ Act
Determine dates for end-of-year conferences for students with a significant reading deficiency.Elementary10/01/2112/31/21
50Quarter 2
Colorado READ Act
Ensure all kindergarten students have an individual school readiness plan.Elementary10/01/2112/31/21
51Quarter 2
Colorado School Readiness
Ensure school readiness data collection information is ready for district submission.Elementary10/01/2112/31/21
52Quarter 2
Submit School Readiness Data
Ensure school readiness data collection information is ready for district submission.Elementary10/01/2112/31/21
53Quarter 2
Implement School Readiness Plans
Ensure all kindergarten students have an individual school readiness plan and implement.Elementary10/01/2112/31/21
54Quarter 2
Create and Implement READ Plans
Support diagnostic reading assessments for students identified with a significant reading deficiency and the creation of individual READ plans.Elementary10/01/2112/31/21
55
Schools of Choice
56Quarter 2
Collect Charter School Renewal Applications
No later than December 1 of the year prior to the year in which a charter school contract expires, the charter board shall submit a renewal application to the local board of education.Schools of Choice07/01/2111/30/21
57
Secondary
58Quarter 2
Engage Stakeholders on Graduation Requirements
Continue to communicate to students and families your graduation requirements (aligned with Graduation Guidelines). Note that Graduation Guidelines goes into effect for students graduating in the 2021-22 school year, including 5th years from AYG 2021 and all students with AYG 2022 and beyond, including 3-year graduates.Secondary10/01/2112/31/21
59
Standards
60Quarter 2
Assess Professional Development Needs in Implementing Revised CO Academic Standards
Principals should monitor educators understanding of the revisions to the 2020 Colorado Academic Standards to assess budgetary and professional development needs.Standards10/01/2112/31/21
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62
Quarter Three Actions
63
Assessment
64Quarter 3
Prepare Technology Environments
Verify that technology environments have been prepared for all computer-based state testing.Assessment01/01/2203/31/22
65Quarter 3
Administer ACCESS for English Language Learners
Administer ACCESS for English Language LearnersAssessment01/10/2202/11/22
66Quarter 3
Verify CMAS Paper Materials Have Been Requested
Verify any needed CMAS paper materials, including accommodation materials, have been requested (expected deadline: Jan. 28, 2022).Assessment01/01/2201/28/22
67Quarter 3
Verify Completion of State Assessment Training and Security Agreements
Verify that District Assessment Coordinators have scheduled and/or conducted state assessment administration training for staff and that security agreements have been signed and collected.Assessment01/01/2203/31/22
68Quarter 3
Verify Student CMAS Registrations and Create Computer-Based Sessions
Verify that student CMAS registrations have been updated as appropriate and that computer-based test sessions have been created as needed.Assessment01/01/2203/31/22
69Quarter 3
Assign CMAS Special Forms
Verify that staff have assigned CMAS special forms in PearsonAccessnext (e.g., accommodations, text-to-speech) as appropriate.Assessment01/01/2203/31/22
70Quarter 3
Submit Accommodations to College Board for PSAT/SAT
Verify that staff have submitted accommodations information to College Board for PSAT/SAT (January (exact date TBD) for College Board approved and February (exact date TBD) for state-allowed).Assessment01/01/2202/28/22
71Quarter 3
Communicate about Optional SAT Essay
Verify that high schools have distributed information about the optional SAT Essay to students and have facilitated registration for the SAT Essay for any students who want to take it.Assessment01/01/2203/31/22
72Quarter 3
Communicate about Optional Questionnaire for PSAT 10 and SAT
Verify that high schools have distributed information to students and parents and have obtained consent for those students who want to participate in the optional questionnaire for PSAT 10 and SAT.Assessment01/01/2203/31/22
73Quarter 3
Verify Data Respondents
Verify that data respondents have been assigned for all Student Biographical Data reviews.Assessment01/01/2203/31/22
74
Educator Effectiveness
75Quarter 3
Mid-Year Reflection and conversation between evaluator and educator
Supervisors/evaluators of licensed personnel (teachers, SSPs, and principals/assistant principals) have a mid-year conference to reflect on educator evaluation observations, data/evidence collected to date, discuss feedback and highlight areas of strength and needed growth. Make any adjustments to goals if needed. After mid-year review supervisors continue to conduct observations, collect evidence and give ongoing feedback for all teachers and SSPs throughout the year.Educator Effectiveness12/01/2103/29/22
76
Elementary
77Quarter 3
Identify School Readiness Training Needs
Determine training needs for kindergarten teachers for school readiness plans and assessment.Elementary01/01/2203/29/22
78Quarter 3
Ensure Staff are Participating in READ Training
Ensure K-3 educators are particicipating in an evidenced based training required under the READ Act.Elementary01/01/2203/29/22
79
Standards
80Quarter 3
Identify Gaps in Resources Aligned to 2020 CO Academic Standards
Principals should provide educators with time to identify any potential gaps in materials and resources alignment when aligned to 2020 Colorado Academic Standards.Standards01/01/2203/29/22
81
UIP
82Quarter 3
Participate in Colorado TLCC Survey
Promote educator participation in the Colorado Teaching and Learning Conditions (TLCC) Survey.UIP01/19/2202/18/22
83
84
Quarter Four Actions
85
Assessment
86Quarter 4
Administer CMAS and CoAlt Assessments
Administer CMAS and CoAlt assessments.Assessment04/13/2204/29/22
87Quarter 4
Administer PSAT and SAT
Administer PSAT for 9th- and 10th graders; SAT for 11th graders.Assessment04/13/2204/26/22
88Quarter 4
Verify Demographic Information
Verify demographic information for all state content assessments is updated in vendor systems as appropriate.Assessment04/01/2206/15/22
89Quarter 4
Review Individual Student Level Data from 2022 Assessments
Review individual student-level data from the 2022 state assessments as they become available.Assessment04/01/2206/17/22
90Quarter 4
Review Student Biographical Data (SBD)
Participate in Student Biographical data (SBD) review for assessments.Assessment04/01/2206/15/22
91
Educator Effectiveness
92Quarter 4
Finish Educator Evaluations and Set Preliminary Goals for Next Year
Finish all educator evaluation observations and evidence collection for the teacher and SSP evaluation process. Hold end-of-year conferences to report on the near-final evaluation rating. Present final written report and preliminary rating two weeks prior to the end of the school year. Set preliminary goals for next year.Educator Effectiveness04/01/2206/30/22
93
Elementary
94Quarter 4
Colorado READ Act
Ensure all K-3 students have been assessed with end of year assessmentsElementary04/01/2206/17/22
95Quarter 4
Colorado READ Act
Ensure all K-3 students on READ plans have had their end of year conferencesElementary04/01/2206/17/22
96Quarter 4
Ensure Staff are Participating in School Readiness Training
Register kindergarten teachers for school readiness assessment training as needed.Elementary04/01/2206/28/22
97Quarter 4
Submit READ Data
Ensure READ data collection information is submitted to district.Elementary04/01/2206/28/22
98Quarter 4
Ensure Staff are Participating in READ Training
Ensure K-3 educators are particicipating in an evidenced based training required under the READ Act.Elementary04/01/2206/28/22
99
Educator Effectiveness
100Quarter 4
Finish Educator Evaluations and Set Preliminary Goals for Next Year
Finish all educator evaluation observations and evidence collection for the teacher and SSP evaluation process. Hold end-of-year conferences to report on the near-final evaluation rating. Present final written report and preliminary rating two weeks prior to the end of the school year. Set preliminary goals for next year.Educator Effectiveness04/01/2206/30/22
101
Read Act
102Quarter 4
Colorado READ Act
Monitor implementation of READ PlansREAD Act
103
Secondary
104Quarter 4
Report Graduation Guidelines through Year-End Report
Work with data responders, counselors, and teachers to report the Graduation Guidelines measures that all high school students have met, especially seniors with AYG 2022 and 5th year seniors with AYG 2021.Secondary04/01/2206/30/22
105
Standards
106Quarter 4
Address Curricular Gaps to Meet 2020 CO Adademic Standards
Principals should provide educators with time in creating a curricular scope and sequence to the 2020 Colorado Academic Standards to assist educators in addressing any curricular gaps in the coming school year.Standards04/01/2206/28/22
107
UIP
108Quarter 4
Improvement Planning for 2022-23
Review local data and begin adjusting UIP for next school year. Include stakeholders (e.g., accountability committee). State data in fall 2022 can be used to validate adjustments, when available.UIP04/01/2206/30/22
109Quarter 4
Review data from Colorado TLCC Survey
Analyze data from TLCC Survey and consider ways to use information for school improvement (e.g., include as a data source in UIP).UIP05/01/2206/30/22
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