Office Move Checklist

	Task Name	Assigned To	Status	Due Date	Next Step(s)	Comments
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1
2	EIGHT WEEKS BEFORE:
3	Approve new furniture layout for private offices
4	Approve new furniture layout for common areas
5	Confirm delivery dates for new furniture
6	Issue RFP to potential movers
7	Select move team/department coordinators
8	Recommendation to Award to mover
9	SIX WEEKS BEFORE:
10	Meet with team and assign responsibilities
11	Select mover
12	Identify insurance requirements-move weekend
13	Obtain insurance certificate from mover
14	Confirm incoming new extention numbers
15	Finalize seat assignments
16	Assign extensions/direct dials
17	Notify insurance carrier of relocation
18	Issue insurance certificate to Landlord new
19	Order new services (cleaning, landscaping)
20	FOUR WEEKS BEFORE:
21	Present to employees
22	Present building information to employees
23	Notify vendor re: copier
24	Notify vendor re: coffee service
25	Notify vendor re: water service
26	Notify vendor re: postage meter
27	Notify vendor re: plants
28	Notify magazines/newspapers
29	Notify vendors with standing orders & pick-ups
30	Notify post office of address change
31	Order change of address cards
32	Develop list for change of address cards
33	Order stationery and business cards
34	Confirm date with movers
35	Reserve loading dock & elevators
36	Freeze changes on seat assignments
37	Assign move codes
38	Identify locations for printers/fax machines
39	THREE WEEKS BEFORE:
40	Provide move instructions to employees
41	Provide recycling bins for file purge
42	Provide trash bins
43	Identify locations for packing materials
44	Update address on website
45	ONE WEEK BEFORE:
46	Deliver boxes and labels
47	Distribute access cards/IDs
48	Prepare emergency contact list
49	Phone training for employees
50	TWO DAYS BEFORE:
51	Deliver additional boxes and labels
52	Label origin and destination for movers
53	Confirm all vendors and times
54	MOVE DAY/SETTLE-IN:
55	Place orientation packages at destination
56	Hang whiteboards/artwork
57	Remove excess furniture
58	Remove crates & packing materials