| 1 | #NO MATCH | 03/24/23 | 03/14/23 | | | Confirm payment dates for Bubbled groups for Summer and Fall |
| International and CalWORKS students. Notify Fai Fong with update. | Esau Tovar | Esau Tovar | | | | | ITHelp |  | | |
| 2 | #NO MATCH | 03/24/23 | 03/14/23 | | | SSSP requirements completion deadline for new students |
| Email students to alert them 2 weeks before deadline | Esau Tovar | Esau Tovar | | Wendy Liu | Cleve Barton, Jose Hernandez | | ITHelp | | | |
| 3 | #NO MATCH | 03/27/23 | 03/27/23 | | | Summer Schedule of Classes posted online |
| Check Online Searchable schedule, CC, SMC GO, and College Scheduler | Academic Affairs, MIS | Esau Tovar | | | Jose Hernandez | | |  | | |
| 4 | #NO MATCH | 03/28/23 | 03/18/23 | | | Release enrollment dates for Summer/Fall to students |
| Post on Corsair Connect and email them through TargetX | Esau Tovar, MIS | Esau Tovar | | Wendy Liu | Cleve Barton, Jose Hernandez | | ITHelp | | | |
| 5 | -9 | 04/17/23 | 04/07/23 | | | Update Admissions and Enrollment websites |
| Do a thorough review of Admissions website content in preparation for summer/fall enrollment. Due no later than Friday of this week. | Michael Dammer, Jose Hernandez | Esau Tovar | Michael Dammer | | Jose Hernandez | | | | | |
| 6 | -9 | 04/17/23 | 04/07/23 | | | Enrollment reminder campaigns setup. Cleve prepares the email messages content and sets up the automated 3-message enrollment reminder campaign (day before enrollment appointment; day after if missed; 5 days after if missed). Schedule SMS for day before appointment, too. |
| Prepare no later than one week before enrollment starts | Esau Tovar, Cleve Barton | Esau Tovar | | | Cleve Barton | | | | | |
| 7 | -8 | 04/24/23 | 04/14/23 | | | Continuing Student Enrollment begins Summer/Fall |
| | | Esau Tovar | | Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | | |
| 8 | -7 | 05/01/23 | 04/21/23 | | | New Student Enrollment begins for Summer/Fall |
| | | Esau Tovar | | Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | | |
| 9 | -6 | 05/09/23 | 04/29/23 | | | Enrollment for HS Concurrent Students begins at 7 am |
| Students must have been prescribed courses and may enroll only in those | | Esau Tovar | | Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | | |
| 10 | -6 | 05/09/23 | 04/29/23 | | | Default enrollment date at 8 am |
| | | Esau Tovar | | Wendy Liu | Jose Hernandez, Michael Dammer | | ITHelp | | | |
| 11 | -5 | 05/15/23 | 05/05/23 | | | Student communication: Summer fees payment deadline is in 2 weeks reminder |
| Deadline occurs in two weeks' time. Prepare communication plan and data requests to send email, robo-call, and text. Cleve promotes 2 weeks ahead. | Cleve Barton | Esau Tovar | | | Cleve Barton, Jose Hernandez | | | | | |
| 12 | -2 | 06/05/23 | 06/05/23 | | | Open Seat Notification List notifications expire after today at 12:00:01 am |
| | | Esau Tovar | | | | | | | | |
| 13 | -2 | 06/05/23 | 06/05/23 | | | Summer Wait List Open today at 12:01 am |
| | | Esau Tovar | | | | | | | | |
| 14 | -2 | 06/05/23 | 05/26/23 | | | Student Communication: Summer Wait List launches today |
| Occurs two weeks before the term starts (-14 Days). Cleve to send reminder. | Cleve barton | Esau Tovar | | | Cleve Barton, Jose Hernandez | | ITHelp | | | |
| 15 | -2 | 06/07/23 | 06/07/23 | | | Summer fees due today by 7 PM. Postponement of fees not available. |
| | | Esau Tovar | | | | | | | | |
| 16 | -2 | 06/07/23 | 05/28/23 | | | Summer fees due today by 7 PM. Postponement of fees not available. |
| Two weeks before start of term. MIS executes nonpayment drop tonight shortly after 7 pm and notifies students. Enrollment ceases at 7 pm and resumes at 6:30 am tomorrow. | MIS, Esau Tovar, Cleve Barton | Esau Tovar | | Wendy Liu | Cleve Barton, Jose Hernandez, Michael Dammer | | ITHelp | | | |
| 17 | -1 | 06/12/23 | 06/02/23 | | | Generate and post Authorization (add) Codes for Summer |
| Monday night before the session begins | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 18 | -1 | 06/15/23 | 06/05/23 | | | Update and send Summer A&R Faculty Guide email to all faculty and Positive Attendance instructions to impacted faculty |
| Email from Admissions to faculty, on Thursday of Week -1 | Esau Tovar; Jose Hernandez | Esau Tovar | | | Jose Hernandez | | | | | |
| 19 | -1 | 06/16/23 | 06/06/23 | | | Account Clean-Up Process Notification to Impacted Students |
| Notify students whose accounts will be deactivated. The clean-up process should be completed on Friday of Week 4 in July. | Miguel Reyes | Esau Tovar | Jose Velazquez, Meredith Ouwersloot, Migues Reyes | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 20 | 1 | 06/18/23 | 06/18/23 | | | End of web enrollment for Online, Hybrid, and To Be Arranged Hours classes (10 pm) |
| | | Esau Tovar | | | | | | | | |
| 21 | 1 | 06/18/23 | 06/08/23 | | | Deadline to enroll in Online, Hybrid, and To Be Arranged Hours classes (10 pm) |
| For online, hybrid and Arranged Hour classes, enrollment ends the Sunday night before the term/semester begins. On ground classes remain open to student self-enrollment until the night before the SECOND class meeting unless the class is 90% full, then it appears closed to the students. | | Esau Tovar | | | | | | | | |
| 22 | 1 | 06/19/23 | 06/19/23 | | | Juneteenth Holiday (observed this day; campus closed) |
| Legal holiday | | Esau Tovar | | | | | | | | |
| 23 | 1 | 06/18/23 | | | | First week of Summer - Sunday |
| | | Esau Tovar | | | | | | | | |
| 24 | 1 | 06/20/23 | 06/20/23 | | | 6-Week and 8-Week Summer Sessions start. CLASSES START ON TUESDAY this year because of Juneteenth holiday. |
| | | Esau Tovar | | | | | | | | |
| 25 | 1 | 06/20/23 | 06/10/23 | | | 6-Week and 8-Week Summer Sessions start |
| | | Esau Tovar | | | Jose Hernandez | | | | | |
| 26 | 1 | 06/21/23 | 06/11/23 | | | Send Census verification reminders to faculty |
| Notify Wednesday of Week 1. Census day is Monday of Week 2 for 6-Week session. MIS to setup reminder in the faculty portal starting Week 1 (the yellow stickies). | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 27 | 1 | 06/23/23 | 06/23/23 | | | Clear rosters of "no shows." Last day to verify is Sunday. |
| | | Esau Tovar | | | | | | | | |
| 28 | 2 | 06/25/23 | 06/25/23 | | | Deadline to clear "no show" students from summer classes. |
| | | Esau Tovar | | | | | | | | |
| 29 | 2 | 06/26/23 | 06/26/23 | | | Placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, and Physics launched on mProfessor for 6 and 8-Week session. |
| Launched on Monday of Week 2. Due Friday of Week 3. Display reminder in mProfessor to all relevant classes. | | Esau Tovar | | | | | | | | |
| 30 | 2 | 06/26/23 | 06/16/23 | | Monday of Week 2 | | Esau Tovar | | | Jose Hernandez | | | | | |
| 31 | 2 | 06/26/23 | 06/16/23 | | | Launch placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, Physics on mProfessor for second 6 and 8-Week sessions. MIS to also display reminders on the faculty portal as soon the rosters are launched. Reminders should remain until the instructor submits the roster. |
| Launch on Monday of Week 2. Due Friday of Week 3. Display reminder in mProfessor to all relevant classes. | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 32 | 2 | 06/27/23 | 06/17/23 | | | Email faculty teaching "To Be Arranged" rosters to complete them in mProfessor |
| Email on Tuesday of Week 2. Due date noted in mProfessor. | Esau Tovar, Jackson Edwards | Esau Tovar | Jackson Edwards | | | | | | | |
| 33 | 2 | 06/27/23 | 06/17/23 | | | First National Student Clearinghouse submission |
| Tuesday of Week 2. First of 2 submissions for summer. Create in WebISIS Clearinghouse program. | MIS, Esau Tovar | Esau Tovar | | Jane Yongjian, Wendy Liu | Michael Dammer | | ITHelp | | | |
| 34 | 3 | 07/03/23 | 07/03/23 | | | Fourth of July Holiday (observed this day; campus closed) |
| Legal holiday | | Esau Tovar | | | | | | | | |
| 35 | 3 | 07/07/23 | 07/07/23 | | | Placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, Physics, and IxD due on mProfessor for 6 and 8-Week sessions. |
| Launched on Monday of Week 2. Due Friday of Week 3. | | Esau Tovar | | | | | | | | |
| 36 | 3 | 07/07/23 | 06/27/23 | | | Placement rosters for Biology, Chemistry, ECE, English, ESL, Film, Math, Physics and IxD due on mProfessor for second 6 and 8-Week sessions. |
| Launched on Monday of Week 2. Due Friday of Week 3. Jose G. Hernandez to remind faculty. | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 37 | 4 | 07/12/23 | 07/12/23 | | | Summer refunds are run today. Allow additional 4-6 weeks to reach student by mail. |
| Wednesday of Week 4 | | Esau Tovar | | | | | | | | |
| 38 | 4 | 07/12/23 | 07/02/23 | | | Summer refund run for all summer sessions |
| Wednesday of Week 4. Set it up in WebISIS Tuition Refund program. | | Esau Tovar | Jose Hernandez | | | | | | | |
| 39 | 4 | 07/14/23 | 07/04/23 | | | Account Clean-Up Process Student Deactivation |
| Complete the account clean-up/deactivation process on Friday of Week 4. | Miguel Reyes | Esau Tovar | Jose Velazquez, Meredith Ouwersloot, Migues Reyes | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 40 | 5 | 07/17/23 | 07/07/23 | | | First (of 2) National Student Clearinghouse Degree Verify file transmission |
| Monday of Week 5. DegreeVerify file contains all students to whom a degree has been granted in Spring. | MIS | Esau Tovar | Jane Yongjian, Jung Lee | Wendy Liu | Michael Dammer, Nick Chambers | | ITHelp | | | |
| 41 | 5 | 07/18/23 | 07/18/23 | | | No further enrollment transactions allowed for 6-Week Session on or about today. Check Corsair Connect for section-specific deadline. Late drops only for verifiable extenuating circumstance with instructor approval |
| 75% of term | | Esau Tovar | | | | | | | | |
| 42 | 7 | 08/04/23 | 08/04/23 | | | Final grade rosters for 6-Week classes are due. |
| Available on Friday of Week 5. Due on Friday of Week 7 | | Esau Tovar | | | | | | | | |
| 43 | 5 | 07/21/23 | 07/11/23 | | | Create Winter and Spring WebISIS Calendars |
| Create Calendar, update of fees, and School Information screen (notify MIS). | Esau Tovar | Esau Tovar | | | | | | | | |
| 44 | 5 | 07/21/23 | 07/11/23 | | | Final grade rosters for first 6-Week classes are launched. |
| Available on Friday of Week 5. Due on Friday of Week 7 | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 45 | 6 | 07/24/23 | 07/24/23 | | | Finals for 6-Weeks classes held on last day of class this week |
| | | Esau Tovar | | | | | | | | |
| 46 | 6 | 07/28/23 | 07/28/23 | | | First 6-Week Summer Session ends |
| Friday of Week 6 | | Esau Tovar | | | | | | | | |
| 47 | 6 | 07/28/23 | 07/28/23 | | | No further enrollment transactions allowed for 8-Week Session on or about today. Check Corsair Connect for section-specific deadline. Late drops only for verifiable extenuating circumstance with instructor approval |
| 75% of term | | Esau Tovar | | | | | | | | |
| 48 | 6 | 07/28/23 | 07/18/23 | | | First 6-Week Summer Session ends |
| Friday of Week 6 | | Esau Tovar | | | Jose Hernandez | | | | | |
| 49 | 7 | 08/04/23 | 08/04/23 | | | Final grade rosters for first 6-Week session are due |
| Available on Friday of Week 5. Due on Friday of Week 7 | | Esau Tovar | | | | | | | | |
| 50 | 7 | 08/04/23 | 08/04/23 | | | "To Be Arranged" rosters for first 6-Week session are due in mProfessor no later than today. |
| Notified on Tuesday of Week 2. Submit by deadline noted in mProfessor. | | Esau Tovar | | | | | | | | |
| 51 | 7 | 08/04/23 | 08/04/23 | | | Final grade rosters for 8-Week classes are launched |
| Available on Friday of Week 7. Due on Friday of Week 9. | | Esau Tovar | | | | | | | | |
| 52 | 7 | 08/04/23 | 07/25/23 | | | Final grade rosters for first 6-Week session are due |
| Available on Friday of Week 5. Due on Friday of Week 7 | Esau Tovar | Esau Tovar | | | Jose Hernandez | | ITHelp | | | |
| 53 | 7 | 08/04/23 | 07/25/23 | | | "To Be Arranged" rosters for first 6-Week session are due in mProfessor no later than today. |
| Notified on Tuesday of Week 2. Submit by deadline noted in mProfessor. | Esau Tovar, Jackson Edwards | Esau Tovar | Jackson Edwards | | | | | | | |
| 54 | 7 | 08/04/23 | 07/25/23 | | | Final grade rosters for 8-Week classes are launched. |
| Available on Friday of Week 7. Due on Friday of Week 9. | Marc Drescher; info_mgmt; Brian Pena | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 55 | 8 | 08/07/23 | 08/07/23 | | | Finals for 8-Week classes held on last day of class this week |
| | | Esau Tovar | | | | | | | | |
| 56 | 8 | 08/11/23 | 08/01/23 | | | End of Term National Student Clearinghouse Submission |
| Submission 2 of 2; Last day of 8-Week Session. Create in WebISIS Clearinghouse program. | MIS | Esau Tovar | | Wendy Liu | Michael Dammer | | ITHelp | | | |
| 57 | 8 | 08/11/23 | 08/11/23 | | | 8-Week Summer Session ends |
| | | Esau Tovar | | | | | | | | |
| 58 | 8 | 08/11/23 | 08/01/23 | | | 8-Week Summer Session ends |
| | | Esau Tovar | | | Jose Hernandez | | | | | |
| 59 | 8 | 08/11/23 | 08/01/23 | | | Second (of 2) National Student Clearinghouse Degree Verify file transmission |
| Friday of Week 8. DegreeVerify file contains all students to whom a degree has been granted in Spring. | MIS | Esau Tovar | Jane Yongjian, Jung Lee | Wendy Liu | Michael Dammer, Nick Chambers | | ITHelp | | | |
| 60 | 9 | 08/18/23 | 08/18/23 | | | Final grade rosters for 8-Week session are due. Positive attendance rosters due. |
| Available on Friday of Week 7. Due on Friday of Week 9. | | Esau Tovar | | | | | | | | |
| 61 | 9 | 08/18/23 | 08/18/23 | | | "To Be Arranged" rosters for first 6-Week session are due in mProfessor no later than today. |
| Notified on Tuesday of Week 2. Submit by deadline noted in mProfessor. | | Esau Tovar | | | | | | | | |
| 62 | 9 | 08/18/23 | 08/08/23 | | | Final grade rosters for 8-Week session are due |
| Available on Friday of Week 7. Due on Friday of Week 9. | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 63 | 9 | 08/18/23 | 08/08/23 | | | "To Be Arranged" rosters for 8-Week session are due in mProfessor no later than today. |
| Notified on Tuesday of Week 2. Submit by deadline noted in mProfessor. | Esau Tovar, Jackson Edwards | Esau Tovar | | | | | | | | |
| 64 | 10 | 08/23/23 | 08/13/23 | | | Final grade run for entire summer session |
| One week after grades for 8-week session are due. Esau runs process in WebISIS. | MIS | Esau Tovar | | Wendy Liu | Jose Hernandez | | ITHelp | | | |
| 65 | 10 | 08/25/23 | 08/15/23 | | One week after grades for 8-week session are due. | MIS | Esau Tovar | | Wendy Liu | | | ITHelp | | | |
| 66 | 10 | 08/25/23 | 08/25/23 | | | | Esau Tovar | | | | | | | | |
| 67 | 10 | 08/25/23 | 08/15/23 | | | Run Financial Aid Return to Title IV report |
| Post in faculty portal notices for faculty who have a financial aid student who received all F’s in their classes. Verify last participation date. Admissions notifies instructors to check mProfessor. Jose Hernandez to notify instructors. | Jose Hernandez | Esau Tovar | | | Jose Hernandez | | | | | |
| 68 | 9 | 08/18/23 | 08/18/23 | | | Final grade rosters for 8-Week classes are due. |
| Available on Friday of Week 5. Due on Friday of Week 9. | | Esau Tovar | | | | | | | | |
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