| FScore | STRATEGIC ALIGNMENT | ORGANIZATIONAL VALUE | RISK AVOIDANCE | TECHNOLOGY PLANNING | EFFICIENCIES GAINED | Mandate | |
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| 1 | How closely does this project align with departmental and OneIT Strategies. | This project elevates the university's customer experience, ensuring a more engaging and efficient environment for students, faculty, and staff. | This project will lower overall risk to the University (Examples of the types of risk it could lower are security risk, operational risk, compliance risk, financial risk, or reputational risk) | This project will help us prepare for the future, stay competitive, and adapt to changing technology landscape. | Investing in this project will result in financial savings and or staff time savings | Is this project mandated? A mandate is a directive (a formal or authoritative instruction, order, or guidance) that must be adhered to and is issued by a person or group in a position of authority. An evaluator may suggest a mandate designation but it will need to be verified by the departmental Executive Director and approved by OneIT Operations Team. This column does not correlate to the score but rather just a description of what each mandate. | |
| 2 | 0 | Description: Does not align with any departmental, organizational, OneIT or University strategic plans and/or operational direction. | Description: Implementation of the project will not result in any discernible impact on the university, departments, or the organization as a whole. Example: Minor procedural changes that do not affect any aspect of operations or services. | Description: Negligible or no impact on overall risk reduction. Example: Implementing routine software updates without addressing known vulnerabilities or compliance gaps, leading to minimal changes in risk exposure across domains. | Description: The project does not contribute to preparing the University for the future, staying competitive, adapting to the changing Higher Education landscape, improving operational efficiency, or meeting evolving customer demands. Example: Implementing minor software updates without strategic alignment or transformative impact. | Description: Implementation of the project will not result in any noticeable financial or staff time savings. Example: Introducing a new software tool that doesn't significantly impact | Blank - No Mandate |
| 3 | 1 | Description: Aligns with the direction a service or service review recommendation | Description: The project will have a positive influence on the internal operations or processes of a specific workgroup or department within the university. Example: Implementation of a new software system that enhances the efficiency of a particular department. | Description: Marginal improvement with limited impact on risk reduction. Example: Conducting occasional compliance training sessions for staff that cover basic regulatory requirements but lack depth, resulting in moderate improvements in some areas without substantial risk reduction. | Description: The project offers minimal or localized benefits towards preparing the University for the future or staying competitive, with slight improvements in operational efficiency or meeting evolving demands. Example: Upgrading a specific department's software system, bringing some efficiency gains but not impacting broader institutional preparedness. | Description: Implementing the project leads to modest savings in human resource efficiency of 10-1500 hours per year and / or financial savings between $1,000 to $150,000 per year. Example: Streamlining communication processes within a small department, resulting in slight time and cost reductions. | Option 1 - Mandate Other: This refers to a directive that must be adhered to and is issued by an individual or group in a position of authority not covered by the other mandate options. |
| 4 | 5 | Description: Aligns with departmental (i.e. AIS, EI, ES) or organizational (i.e. ITS) strategy and/or operational direction, or in operational support of OneIT Strategic plan. | Description: The project will bring about positive changes that directly benefit a specific and limited group of faculty, staff, students, or patients numbering less than 100. Example: Launching a tailored mentorship program for a small group of students. | Description: Moderate progress in risk reduction across multiple domains. Example: Enhancing cybersecurity measures by implementing regular vulnerability assessments, conducting comprehensive compliance training covering most relevant regulations, and adopting operational improvements that moderately decrease risk exposure. | Description: The project moderately contributes to preparing the University for the future, enhancing competitiveness, and making noticeable strides in improving operational efficiency or meeting evolving customer demands. Example: Implementing a comprehensive data analytics system benefiting multiple departments, enhancing decision-making and competitiveness. | Description: The project's implementation yields moderate efficiency gains, resulting in savings of 1501 to 3000 hours per year in human resource efficiency and / or financial savings between $150,001 to $285,000 per year. Example: Implementing an automated data entry system that saves substantial time and reduces errors for a specific unit. | Option 2- University Mandate: a directive that must be adhered and issued by a particular individual in position of authority, leadership team, or governing body. This could include directives from University of Iowa Leadership or Leadership Teams such as the President, Provost, CIO. Example: Under a university mandate from the President, this project will launch a campus-wide mental health awareness campaign, including workshops, events, and resources, to promote student well-being and destigmatize mental health challenges, in line with the university's commitment to supporting the holistic health of its community members. |
| 5 | 8 | Description: Aligns with a single goal in the OneIT Strategic Plan and is a listed strategy or tactic within that goal. For example, Define Core, Common and Unique IT Services project (CIO.00082) is a strategy within Goal 4 of the OneIT Strategic Plan. | Description: The project's implementation will yield positive outcomes for a larger department, unit, or a targeted group of faculty, staff, students, or patients comprising less than 500 individuals. Example: Introduction of enhanced facilities or services for a specific college or administrative unit. | Description:Significant reduction in risks observed across various domains. Example: Deploying advanced cybersecurity protocols, conducting frequent compliance audits, optimizing financial processes, streamlining operations, and enhancing the University's reputation management, resulting in substantial risk mitigation. | Description: The project significantly contributes to preparing the University for the future, markedly improving competitiveness, and bringing substantial enhancements in operational efficiency or meeting evolving demands. Example: Deploying an integrated learning management system that revolutionizes teaching methodologies and student engagement across various disciplines. | Description: Implementation of the project results in substantial efficiency gains, saving 3001 to 4500 hours per year in human resource efficiency and / or financial savings between $285,001 to $425,000 per year. Example: Revamping procurement processes, reducing processing time and costs significantly for a department. | Option 3 - Board of Regents Mandate: a directive that must be adhered and issued by the Board of Regents or a person of authority within the Board of Regents Office. Example: The Board of Regents directs the University of Iowa to implement a sustainability initiative aimed at reducing campus carbon emissions by 30% within the next five years. The university is tasked with allocating funds and resources towards achieving this target and providing regular progress reports to the Board of Regents to ensure compliance and track the effectiveness of the sustainability efforts. |
| 6 | 13 | Description: Aligns with multiple goals in the OneIT Strategic Plan. Is a listed strategy or tactic within a goal and contributes to another goal. For example Data and Analysis Capabilities (CIO.00110) is a strategy on Goal 4 OneIT but also aligns with Goal 3 Data. | Description: The project will positively affect a substantial number of individuals within the university community, typically ranging between 500 and 5000 people. Example: Upgrading campus-wide infrastructure or implementing a university-wide policy benefiting a large group of students and staff. Example Projects: UI Core Firewall (IS.00119), Increase understanding and awareness of student data privacy, (TLT.00030) | Description: Profound risk reduction across all areas, showcasing a comprehensive approach. Example: Implementing cutting-edge cybersecurity technologies, conducting continuous compliance monitoring, employing innovative financial risk analysis tools, optimizing operations through automation, and maintaining a sterling reputation strategy, resulting in exceptional risk mitigation. Example Projects: Backup and Restore Refresh Phase 2 (EI.00250), | Description: The project has a transformative effect on preparing the University for the future, elevating its competitiveness significantly, and bringing about profound improvements in operational efficiency or meeting evolving demands. Example: Implementing AI-driven personalized learning platforms that revolutionize education delivery, making the University a leader in adaptive learning practices. Example Projects: OVPR Research AI Task Force (RS.00067) | Description: The project's implementation leads to significant efficiency gains, resulting in savings of 4501 to 7500 hours per year in human resource efficiency and / or financial savings between $425,001 to $750,000 per year. Example: Implementing a university-wide software upgrade that streamlines administrative tasks, reducing time and costs substantially. Example Projects: Microsoft Teams Umbrella Migration (ES.00171), | Option 4 - Legal or Governmental Mandate: This involves laws, regulations, or official instructions issued by a government or legislative body. Can be issued from Federal or State levels of government. For instance, in the financial sector, there are regulations like GDPR (General Data Protection Regulation), HIPAA (Health Insurance Portability and Accountability Act), or PCI DSS (Payment Card Industry Data Security Standard) that IT projects must comply with. |
| 7 | 20 | Description: Aligns with multiple departmental (AIS, EI, ES) and organizational strategies (ITS, DSL, OSC), as well as a single or multiple goals in the OneIT Strategic Plan. At least two executive directors should agree that an effort meets this definition for it to score a 20. Example Projects: Mercy Iowa City Integrations (CIO.00040), | Description: The project's implementation will result in a significant and beneficial impact that reaches and benefits the entire university community broadly. Example: Introduction of a comprehensive wellness program impacting all students, faculty, and staff, leading to a healthier and more engaged university community. Example Projects: Mercy Iowa City Integrations (CIO.00040), | Description: Exemplary and exceptional risk avoidance across all domains. Example: Pioneering new cybersecurity solutions, exceeding compliance standards with proactive measures, demonstrating unparalleled financial risk forecasting capabilities, revolutionizing operational efficiency, and setting new industry benchmarks in reputation management, resulting in an unmatched and outstanding level of risk mitigation. Example Projects: Campus Core Network Refresh (EI.00065), Deploy MFA on Privileged Accounts Umbrella (IS.00020) | Description: The project sets new benchmarks, pioneering initiatives that not only prepare the University for the future and ensure competitiveness but also revolutionize its operations or meet demands in ways unmatched in the industry. Example: Establishing a virtual reality-based educational platform that completely redefines higher education pedagogy and attracts global attention for its innovation and impact. Example Projects: Integrate learning analytics into the teaching and learning experience (TLT.00022), | Description: Implementation of the project leads to considerable efficiency gains, saving 7501 + hours per year in human resource efficiency and / or financial savings between $750,001+ per year. Example: Overhauling a core process, such as admissions or financial aid, with advanced automation, significantly reducing time and costs. Example Projects: None at this time | |
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